Team Member Reimbursement Approval Form

To be completed prior to purchasing items on behalf of Aintree Group.
Not to be used for client related purchases - use this form instead for client related purchases.

Team Member Name*
First Last
Team Member Email*
Date*
DD slash MM slash YYYY
Supplier Name*
Item(s) to be purchased:*
Is this a client related purchase?*
- Yes
- No
You cannot proceed with this form.
For disbursement for client related purchases, please use this form instead.
Reason for purchase:*
Cost*
- Estimated Cost
- Actual Cost
Estimated Cost*
GST Inclusive
Actual Cost*
GST Inclusive
Proof of Purchase*
- I will upload a copy now
- I will provide an invoice/receipt after purchase is made
- Uploaded in DiviPay Reimbursements - Only for those with access to Aintree Group DiviPay
Upload Proof of Purchase
Please click this link and upload your receipt.
Make sure your receipt file contains your full name and the supplier name.
Any approved reimbursement will not be processed until a receipt/invoice is provided.
You will receive an email once this reimbursement is approved. Please forward that email to the Business Manager with your proof of purchase attached as soon as the purchase has been made and proof of purchase is available.
Additional Notes:
Nominated Partner/Manager for final approval:*
Select the Partner/Manager to give final approval on this disbursement. Once you have completed the form and clicked "Submit for Approval", they will receive a link to review this form via email.
Team members please complete up until this point, and then click "Submit for Approval". Once management has approved the purchase you will receive a copy of the completed form to the email address you provided above.
Management Only
Final approval by:*
Only to be completed by a Partner or Manager as a final approval for purchase and disbursement.
Date*
DD slash MM slash YYYY

Submit for Approval

Team Member Reimbursement Approval Form

Upload Proof of Purchase

Management Only