New Unit Trust

Setting up a New Unit Trust

Please note: Aintree Group’s preferred supplier for setting up a new business structure is ACIS. You can find more details about ACIS on their website.

Form being completed by:*
- Aintree Group Team Member
- Client
- Third Party
Karbon Work Item Set Up*
Please confirm the Karbon Work Item has been set up before completing this form.
- Work item is set up
Notify client that ID Verification is required*
Please confirm the client has been notified that all parties will need to provide identification, as per new regulations. Refer to this article for information.
- Client has already been notified
- I will notify the client
Client Consent
Written consent must have been provided by the client to authorise an Aintree Group team member or other third party to complete this form and “sign” for consent on their behalf.
Client Name*
Consent*
I give consent for Aintree Group to set up a Unit Trust on my behalf using the details below.
Date*
Trust Details
Proposed Trust Name*
Unit Trust Type:*
- Fixed Unit Trust
- Non Fixed Unit Trust
What state or territory will govern the Trust?*
Will the Unit Trust address be set to Aintree Group's address (below)?*
Suite 1.03 8 Redfern Road HAWTHORN EAST VIC 3123
- Yes
- No
Address*
(If not Aintree Group’s address)
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Corporate or Individual Trustee?*
- Corporate
- Individual
Individual Trustee Details
Name*
First Middle Last
Are the Individual Trustee details saved in CAS360?*
Including Residential Address, Date of Birth and Place of Birth.
- Yes
- No
Residential Address*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Date of Birth*
Place of Birth*
E.g. Melbourne, Victoria, Australia
City / Suburb State Country
Corporate Trustee Details
Company Name*
Are the Corporate Trustee details saved in CAS360?*
Including ACN and Registered Address.
- Yes
- No
Australian Company Number (ACN):*
Registered Address:*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Unit Holders
Is Unit Holder #1 an Individual or Company?*
- Individual
- Company
Unit Holder #1 – Individual
Name*
First Middle Last
Is Unit Holder #1's details saved in CAS360?*
Including Residential Address, Date of Birth and Place of Birth.
- Yes
- No
Residential Address*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Date of Birth*
Place of Birth*
E.g. Melbourne, Victoria, Australia
City / Suburb State Country
Beneficially Held*
- Yes
- No
Held on behalf of:*
Number of Units*
Is there a Unit Holder #2?*
- Yes
- No
Is Unit Holder #2 an Individual or Company?*
- Individual
- Company
Unit Holder #1 – Company
Company Name:*
Is Unit Holder #1's details saved in CAS360?*
Including ACN and Registered Address.
- Yes
- No
Australian Company Number (ACN):*
Registered Address:*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Beneficially Held?*
- Yes
- No
Held on behalf of:*
Number of Units:*
Is there a second Unit Holder?*
- Yes
- No
Is Unit Holder #2 an Individual or Company?*
- Individual
- Company
Unit Holder #2 – Individual
Name*
First Middle Last
Is Unit Holder #2's details saved in CAS360?*
Including Residential Address, Date of Birth and Place of Birth
- Yes
- No
Residential Address*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Date of Birth*
Place of Birth*
E.g. Melbourne, Victoria, Australia
City / Suburb State Country
Beneficially Held?*
- Yes
- No
Held on behalf of:*
Number of Units*
Is there a Unit Holder #3?*
- Yes
- No
Is Unit Holder #3 an Individual or Company?*
- Individual
- Company
Unit Holder #2 – Company
Company Name:*
Is Unit Holder #2's details saved in CAS360?*
Including ACN and Registered Address.
- Yes
- No
Australian Company Number (ACN):*
Registered Address:*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Beneficially Held?*
- Yes
- No
Held on behalf of:*
Number of Units:*
Is there a third Unit Holder?*
- Yes
- No
Is Unit Holder #3 an Individual or Company?*
- Individual
- Company
Unit Holder #3 – Individual
Name*
First Middle Last
Is Unit Holder #3's details saved in CAS360?*
Including Date of Birth, Place of Birth and Residential Address.
- Yes
- No
Date of Birth*
Place of Birth*
E.g. Melbourne, Victoria, Australia
City / Suburb State Country
Residential Address*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Beneficially Held:*
- Yes
- No
Held on behalf of:*
Number of Units:*
Is there a fourth Unit Holder?*
- Yes
- No
Is Unit Holder #4 an Individual or Company?*
- Individual
- Company
Unit Holder #3 – Company
Company Name:*
Is Unit Holder #3's details saved in CAS360?*
Including ACN and Registered Address.
- Yes
- No
Australian Company Number (ACN):*
Registered Address:*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Beneficially Held?*
- Yes
- No
Held of behalf of:*
Number of Units:*
Is there a fourth Unit Holder?*
- Yes
- No
Is Unit Holder #4 an Individual or Company?*
- Individual
- Company
Unit Holder #4 – Individual
Name*
First Middle Last
Is Unit Holder #4's details saved in CAS360?*
Including Residential Address, Date of Birth and Place of Birth.
- Yes
- No
Residential Address*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Date of Birth:*
Place of Birth*
E.g. Melbourne, Victoria, Australia
City / Suburb State Country
Beneficially Held:*
- Yes
- No
Held on behalf of:*
Number of Units:*
Unit Holder #4 – Company
Company Name:*
Is Unit Holder #4's details saved in CAS360?*
Including ACN & Registered Address
- Yes
- No
Australian Company Number (ACN):*
Registered Address:*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Beneficially Held:*
- Yes
- No
Held on behalf of:*
Number of Units:*
Entity Admin – Aintree Group Internal Use Only
Main Business Activity & ANZSIC Code:*
Please refer to the ATO’s list of ANZIC Codes here.
TFN
Tax File Number (TFN) Required*
- Yes
- No
From what date required:*
ABN
Australian Business Number Required:*
- Yes
- No
From what date required:*
GST
Goods & Services Tax (GST) Required?*
- Yes
- No
Date of Registration*
Estimate of Annual Turnover*
Monthly, Quarterly or Annually?*
Cash or Accrual?*
- Cash
- Accrual
What is the reporting method?*
- Simpler
- Full
- Instalments
Does the entity import goods into Australia?*
- Yes
- No
FTC
Does the new trust wish to register for Fuel Tax Credits (FTC)?*
FTC provides you with a credit for the fuel tax (excise or customs duty included in the price of fuel you use for your business activities in machinery, plant, equipment and heavy vehicles.
- Yes
- No
From what date is the trust eligible for fuel tax credits?*
This cannot be prior to the GST start date (see GST section above).
Which fuels does the trust use in its business activities?
Please select all that apply.
- Diesel
- Petrol
- Other – including gaseous fuels
Will the new trust use fuel in a vehicle with a GVM greater than 4.5 tonnes travelling on a public road?*
- Yes
- No
PAYG Withholding
PAYG Withholding Required?*
- Yes
- No
Number of Employees*
Estimated annual tax withheld:*
If greater than $25,000 then entity will be registered for monthly PAYG reporting.
Entity will be registered for monthly PAYG reporting
Date of Commencement:*
How will annual payment summary be lodged with the ATO?*
- Electronically
- Manually
How will the trust provide payment summaries to its payees?*
- Using payment summaries supplied by the Tax Office
- Printing own summaries on plain paper
Will the trust pay royalties, dividends or interest to non-residents OR report investment income paid to Australian residents?*
- Yes
- No
Is the trust required to register as an employer of working holiday makers?*
Working holiday makers are individuals ho are holders of visa subclass 417 or 462, or an associated bridging visa.
- Yes
- No
Add Single Touch Payroll?*
- Yes
- N/A
Is this client an Aintree Group Xero client?*
- Yes
- No
Please contact the client directly. They will need to register themselves for Single Touch Payroll with the ATO.
You can send them the following link for further information: https://www.ato.gov.au/business/single-touch-payroll/start-reporting/stp-checklists/.
Software ID Provider/Type:*
Software ID (SID):*
Software ABN:*
WorkCover
WorkCover required?*
- Yes – Compliance Administrator will set up task for EA & Partner to schedule WorkCover set up meeting
- No
Executive Assistant will complete application with Partner after company is set up.
Payroll Tax
Payroll Tax required?*
- Yes
- No
Executive Assistant will complete application with Partner after company is set up.
Payroll Tax Registration: https://www.e-business.sro.vic.gov.au/eBusiness/ptx/faces/register/welcome.xhtml
Update Systems – Internal Aintree Group Use Only
Add to the following systems:*
- CAS360
- XPM
- Xero Ledger – Only required if client is not setting up their own Xero file
- Xero Tax – Only required for tax clients, see below for instructions
- N/A – No system updates required
If Xero Tax is required, ensure entity is set up as a Tax Client in XPM:
1. Select Agent
2. Check “Prepare Tax Form” box
3. Check “Active ATO Client” box
Job Set Up – Internal Aintree Group Use Only
Do you want to send the client an Ignition Proposal for the change?*
- Yes – I would like the Operations Team to prepare and send an Ignition Proposal. This is billed on acceptance.
- No – A proposal does not need to be prepared and sent. This task will not be billed by the Operations Team.
If you have already filled out another webform with Ignition details, please advise that under ‘Reason for no Ignition Proposal’ below, and list the entities that the proposal includes.
Reason for no ignition proposal:*
Please link job where time can be recorded:*
Information required for Ignition Proposal Request
The proposal will be created under the billing entity attached to the client’s record in XPM. If XPM is incorrect please fill out a Client Records Update Request Form to update it and note that in the ‘Notes’ section below.
Please see this schedule in FYI Docs for the standard Aintree Group fees for this work.
Who will be the Signatory for the proposal?*
First Last
Quote Amount (excluding GST):*
Will the Ignition Proposal cover everything listed on this form that you’re submitting?*
- Yes
- No
Please list all services we will be providing:*
Does the Ignition Proposal need to cover additional entities?*
- Yes
- No
Please list all entity names to be included in the Scope of Work:*
What billing entity do you want to be linked to this entity moving forward?*
- This new entity will be its own billing entity.
- Another entity will be the billing entity.
Please specify the billing entity:*
Is a Structure Diagram required?*
- Yes
- No
- Needs Updating
Once structure is set up, Compliance Administrator must notify relevant Executive Assistant.
Notes:
Completed By:*
First Name Last Name
Email*
This will be used to send you a completed copy of the form once it is approved by your nominated Partner.
Partner to review*
Once you have completed the form, please nominate the relevant Aintree Group Partner to review and give final approval. Then click “Save and Submit for Review”.
Please completed ALL required fields marked with a red asterisk BEFORE submitting this form for approval. Otherwise it causes issues for the next person in the process.
No review necessary. Click “Approved” when form is completed.
Final Review & Approval
To be completed by relevant Aintree Group partner only!
Once you have review the form and confirmed all fields are correct, please fill in your details below and click “Approved” button.
Approved By:*
Date*

Setting up a New Unit Trust

Client Consent

Trust Details

Individual Trustee Details

Corporate Trustee Details

Unit Holders

Unit Holder #1 – Individual

Unit Holder #1 – Company

Unit Holder #2 – Individual

Unit Holder #2 – Company

Unit Holder #3 – Individual

Unit Holder #3 – Company

Unit Holder #4 – Individual

Unit Holder #4 – Company

Entity Admin – Aintree Group Internal Use Only

TFN

ABN

GST

FTC

PAYG Withholding

WorkCover

Payroll Tax

Update Systems – Internal Aintree Group Use Only

Job Set Up – Internal Aintree Group Use Only

Information required for Ignition Proposal Request

Final Review & Approval

Connect

Office Access – June 2026