New Company

Form being completed by:*

Aintree Group Team Member
Client
Third Party

Karbon Work Item Set Up*

Please confirm the Karbon Work Item has been set up before completing this form.

Yes, Work Item set up.

Notify client that ID Verification will be required.*

Please confirm the client has been notified that all parties will need to provide identification, as per new regulations. Refer to this article for information.

Client has already been notified
I will notify client

Client Consent

Written consent must have been provided by the client to authorise an Aintree Group team member or other third party to complete this form and “sign” for consent on their behalf.

Client Name*

Consent*

I give consent for Aintree Group to set up a new company on my behalf using the details below.

Date*

Company Details

Proposed Company Name #1*

Is this name already registered?*

Yes
No

Who is the Business Name Holder?*

Australian Business Number (ABN):*

Please provide the ABN for the Registered Business Name holder.

Check name availability on the ASIC website: Check Here

Proposed Company Name #2*

If #1 is not available.

Proposed Company Name #3*

If #1 and #2 are not available.

Is this Company a Special Purpose Company (SMSF Trustee Only)*

Yes
No

In which State or Territory is the Company to be registered?*

Will the Registered Office Address for this entity be Aintree Group's address (below)?*

Suite 1.03 8 Redfern Road HAWTHORN EAST VIC 3123

Yes
No

Registered Office Address*

Cannot be a PO Box!

Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country

Will the Principal Place of Business for this Company be listed as Aintree Group's address (below)?*

Suite 1.03 8 Redfern Road HAWTHORN EAST VIC 3123

Yes
No

Principal place of business*

(If not Aintree Group’s address)

Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country

Company Officer & Shareholder Details – #1

Please complete details of Directors first, followed by Shareholders.

Is Company Officer/Shareholder #1 an Individual or Company?

Individual
Company

Company Name:*

Are the Company Officeholder/Shareholder details saved in CAS360?*

Including ACN and Registered Address.

Yes
No

Australian Company Number (ACN):*

Registered Address*

Cannot be a PO Box!

Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country

Name:*

First Name Middle Name Family Name

Is Company Officeholder/Shareholder #1's email and mobile on file in XPM?*

Yes
No

Are Company Officeholder/Shareholder #1's other details saved in CAS360?*

Including Date of Birth, Place of Birth and Residential Address.

Yes
No

Email:*

Mobile:*

Date of Birth*

Place of Birth:*

E.g. Melbourne, Victoria, Australia

City / Suburb State Country

Residential Address*

Cannot be a PO Box!

Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country

Role:*

Please select all that apply.

Director
Secretary
Public Officer
Shareholder

Does the relevant individual(s) have a Director ID Number?*

Yes
No

IMPORTANT: The client will need to apply for a Director ID before setting up a new company. Please instruct them to get their Director ID Number set up before continuing with this form. If you continue with the form without a Director ID, the Partner will be unable to approve and submit the final form.

If you submit the form with no Director ID provided, the Compliance Administrator will send the form back to you because the Company cannot be processed without a valid Director ID.

More information and instructions are available here.

Is their Director ID Number saved in CAS360?*

Yes
No

Director ID Number:*

Number of Shares*

Beneficially Held*

Yes
No

Held on behalf of:*

Do we have the Tax File Number for Company Officer/Shareholder #1 on file?*

TFN is required to complete any tax registrations.

Yes
No

TFN if required to complete any tax registrations. Please contact the individual for their TFN before proceeding.

Do not email TFN details.
Please input TFN in this note in Karbon and tag the Compliance and Client Services Administrator in the comments.

Is there another Company Officer/Shareholder?*

Yes
No

Company Officer & Shareholder Details – #2

Please complete details of Directors first, followed by Shareholders.

Is Company Officer/Shareholder #2 an Individual or Company?*

Individual
Company

Company Name:*

Is Company Officer/Shareholder #2's details saved in CAS360?*

Including ACN and Registered Address.

Yes
No

Australian Company Number (ACN):*

Registered Address*

Cannot be a PO Box!

Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country

Name:*

First Middle Last

Is Company Officer/Shareholder #2's email and mobile saved in XPM?*

Yes
No

Are Company Officer/Shareholder #2's other details saved in CAS360?*

Including Date of Birth, Place of Birth and Residential Address.

Yes
No

Email:*

Mobile:*

Date of Birth*

Place of Birth*

E.g. Melbourne, Victoria, Australia

City / Suburb State Country

Residential Address*

Cannot be a PO Box!

Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country

Role:*

Please select all that apply:

Director
Secretary
Public Officer
Shareholder

Does the relevant individual(s) have a Director ID?*

Yes
No

IMPORTANT: The client will need to apply for a Director ID before setting up a new company. Please instruct them to get their Director ID Number set up before continuing with this form. If you continue with the form without a Director ID, the Partner will be unable to approve and submit the final form.

If you submit the form with no Director ID provided, the Compliance Administrator will send the form back to you because the Company cannot be processed without a valid Director ID.

More information and instructions are available here.

Is their Director ID Number saved in CAS360?*

Yes
No

Director ID Number:*

Number of Shares*

Beneficially Held*

Yes
No

Held on behalf of:*

Do we have the Tax File Number for Company Officer/Shareholder #2 on file?*

TFN is required to complete any tax registrations.

Yes
No

TFN if required to complete any tax registrations. Please contact the individual for their TFN before proceeding.

Do not email TFN details.
Please input TFN in this note in Karbon and tag the Compliance and Client Services Administrator in the comments.

Is there another Company Officer/Shareholder?*

Yes
No

Company Officer & Shareholder Details – #3

Please complete details of Directors first, followed by Shareholders.

Is Company Officer/Shareholder #3 an Individual or Company?*

Individual
Company

Company Name:*

Is Company Officer/Shareholder #3's details saved in CAS360?*

Including ACN and Registered Address.

Yes
No

Australian Company Number (ACN):*

Registered Address*

Cannot be a PO Box!

Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country

Name:*

First Middle Last

Is Company Officer/Shareholder #3's mobile and email saved in XPM?*

Yes
No

Are Company Officer/Shareholder #3's other details saved in CAS360?*

Including Date of Birth, Place of Birth and Residential Address.

Yes
No

Email:*

Mobile:*

Date of Birth*

Place of Birth:*

E.g. Melbourne, Victoria, Australia

City / Suburb State Country

Residential Address*

Cannot be a PO Box!

Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country

Role:*

Please select all that apply.

Director
Secretary
Public Officer
Shareholder

Does the relevant individual(s) have a Director ID?*

Yes
No

IMPORTANT: The client will need to apply for a Director ID before setting up a new company. Please instruct them to get their Director ID Number set up before continuing with this form. If you continue with the form without a Director ID, the Partner will be unable to approve and submit the final form.

If you submit the form with no Director ID provided, the Compliance Administrator will send the form back to you because the Company cannot be processed without a valid Director ID.

More information and instructions are available here.

Is their Director ID Number saved in CAS360?*

Yes
No

Director ID Number:*

Number of Shares*

Beneficially Held:*

Yes
No

Held on behalf of:*

Do we have the Tax File Number for Company Officer/Shareholder #3 on file?*

TFN is required to complete any tax registrations.

Yes
No

TFN if required to complete any tax registrations. Please contact the individual for their TFN before proceeding.

Do not email TFN details.
Please input TFN in this note in Karbon and tag the Compliance and Client Services Administrator in the comments.

Is there another Company Officer/Shareholder?*

Yes
No

Company Officer & Shareholder Details – #4

Please complete details of Directors first, followed by Shareholders.

Is Company Officer/Shareholder #4 an Individual or Company?*

Individual
Company

Company Name:*

Is Company Officer/Shareholder #4's details saved in CAS360?*

Including ACN and Registered Address.

Yes
No

Australian Company Number (ACN):*

Registered Address*

Cannot be a PO Box!

Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country

Name:*

First Middle Last

Is Company Officer/Shareholder #4's email and mobile saved in XPM?*

Yes
No

Are Company Officer/Shareholder #4's other details saved in CAS360?*

Including Date of Birth, Place of Birth and Residential Address.

Yes
No

Email:*

Mobile:*

Date of Birth*

Place of Birth*

E.g. Melbourne, Victoria, Australia

City / Suburb State Country

Residential Address:*

Cannot be a PO Box!

Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country

Role:*

Please select all that apply.

Director
Secretary
Public Officer
Shareholder

Does the relevant individual(s) have a Director ID?*

Yes
No

IMPORTANT: The client will need to apply for a Director ID before setting up a new company. Please instruct them to get their Director ID Number set up before continuing with this form. If you continue with the form without a Director ID, the Partner will be unable to approve and submit the final form.

If you submit the form with no Director ID provided, the Compliance Administrator will send the form back to you because the Company cannot be processed without a valid Director ID.

More information and instructions are available here.

Is their Director ID Number saved in CAS360?*

Yes
No

Director ID Number:*

Number of Shares*

Beneficially Held*

Yes
No

Held on behalf of:*

Do we have the Tax File Number for Company Officer/Shareholder #4 on file?*

TFN is required to complete any tax registrations.

Yes
No

TFN if required to complete any tax registrations. Please contact the individual for their TFN before proceeding.

Do not email TFN details.
Please input TFN in this note in Karbon and tag the Compliance and Client Services Administrator in the comments.

Is there another Company Officer/Shareholder?*

Yes
No

Company Officer/Shareholder #5

Please complete details of Directors first, followed by Shareholders.

Is Company Officer/Shareholder #5 and Individual or Company?*

Individual
Company

Name*

First Name Middle Name Family Name

Is Company Officer/Shareholder #5's email and mobile saved in XPM?*

Yes
No

Are Company Officer/Shareholder #5's other details saved in CAS360?*

Including Date of Birth, Place of Birth and Residential Address.

Yes
No

Email:*

Mobile:*

Date of Birth*

Place of Birth*

E.g. Melbourne, Victoria, Australia

City / Suburb State Country

Residential Address:*

Cannot be a PO Box!

Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country

Company Name*

Is Company Officer/Shareholder #5's details saved in CAS360?*

Including ACN and Registered Address.

Yes
No

Australian Company Number (ACN):*

Registered Address:*

Cannot be a PO Box!

Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country

Role*

Please select all that apply

Director
Secretary
Public Officer
Shareholder

Does the relevant individual(s) have a Director ID?*

Yes
No

IMPORTANT: The client will need to apply for a Director ID before setting up a new company. Please instruct them to get their Director ID Number set up before continuing with this form. If you continue with the form without a Director ID, the Partner will be unable to approve and submit the final form.

If you submit the form with no Director ID provided, the Compliance Administrator will send the form back to you because the Company cannot be processed without a valid Director ID.

More information and instructions are available here.

Is their Director ID Number saved in CAS360?*

Yes
No

Director ID Number:*

Number of Shares*

Beneficially Held*

Yes
No

Held on behalf of:*

Do we have the Tax File Number for Company Officer/Shareholder #5 on file?*

TFN is required to complete any tax registrations.

Yes
No

TFN if required to complete any tax registrations. Please contact the individual for their TFN before proceeding.

Do not email TFN details.
Please input TFN in this note in Karbon and tag the Compliance and Client Services Administrator in the comments.

Is there another Company Officer/Shareholder?*

Yes
No

Company Officer/Shareholder #6

Please complete details of Directors first, followed by Shareholders.

Is Company Officer/Shareholder #6 and Individual or Company?*

Individual
Company

Name*

First Name Middle Name Family Name

Is Company Officer/Shareholder #6's email and mobile saved in XPM?*

Yes
No

Are Company Officer/Shareholder #6's other details saved in CAS360?*

Including Date of Birth, Place of Birth and Residential Address.

Yes
No

Email:*

Mobile:*

Date of Birth*

Place of Birth*

E.g. Melbourne, Victoria, Australia

City / Suburb State Country

Residential Address:*

Cannot be a PO Box!

Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country

Company Name*

Is Company Officer/Shareholder #6's details saved in CAS360?*

Including ACN and Registered Address.

Yes
No

Australian Company Number (ACN):*

Registered Address:*

Cannot be a PO Box!

Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country

Role*

Please select all that apply

Director
Secretary
Public Officer
Shareholder

Does the relevant individual(s) have a Director ID?*

Yes
No

IMPORTANT: The client will need to apply for a Director ID before setting up a new company. Please instruct them to get their Director ID Number set up before continuing with this form. If you continue with the form without a Director ID, the Partner will be unable to approve and submit the final form.

If you submit the form with no Director ID provided, the Compliance Administrator will send the form back to you because the Company cannot be processed without a valid Director ID.

More information and instructions are available here.

Is their Director ID Number saved in CAS360?*

Yes
No

Director ID Number:*

Number of Shares*

Beneficially Held*

Yes
No

Held on behalf of:*

Do we have the Tax File Number for Company Officer/Shareholder #6 on file?*

TFN is required to complete any tax registrations.

Yes
No

TFN if required to complete any tax registrations. Please contact the individual for their TFN before proceeding.

Do not email TFN details.
Please input TFN in this note in Karbon and tag the Compliance and Client Services Administrator in the comments.

Entity Admin – Aintree Group Internal Use Only

TFN

Tax File Number (TFN) Required*

Yes
No

Main Business Activity & ANZSIC Code:*

Please provide the specific ANZSIC Code and category required (not just a general category heading) by copying and pasting the Code name and number from the ATO’s list of ANZSIC Codes here.

E.g. Please include “62400 – Equities investment – own account” not just “62400 Financial Asset Investing”.

Effective Date:*

Same day as incorporation
Select date

From what date required:*

ABN

Australian Business Number Required:*

Yes
No

Effective Date:*

Same day as incorporation
Select date

From what date required:*

GST

Goods & Services Tax (GST) Required?*

Yes
No

Effective Date:*

Same day as incorporation
Select registration date

Date of Registration*

Estimated Annual Turnover:*

Monthly, Quarterly or Annually?*

Cash or Accrual?*

Cash
Accrual

What is the reporting method?*

Simpler
Full
Instalments

Does the entity import goods into Australia?*

Yes
No

Will Aintree Group be preparing the client's Business Activity Statements?*

Yes
No

Which Team Member will be responsible for this?*

FTC

Does the new company wish to register for Fuel Tax Credits (FTC)?*

FTC provides you with a credit for the fuel tax (excise or customs duty included in the price of fuel you use for your business activities in machinery, plant, equipment and heavy vehicles.

Yes
No

From what date is the company eligible for fuel tax credits?*

This cannot be prior to the GST start date (see GST section above).

Which fuels does the company use in its business activities?*

Please select all that apply.

Diesel
Petrol
Other – including gaseous fuels

Will the new company use fuel in a vehicle with a GVM greater than 4.5 tonnes travelling on a public road?*

Yes
No

PAYG Withholding

PAYG Withholding Required?*

Yes
No

Number of Employees*

Estimated annual tax withheld:*

If greater than $300,000 ($25,000 monthly) then the entity will be registered for monthly PAYG reporting.

Register entity for monthly PAYG reporting.

Effective from:*

Same day as incorporation
Select commencement date

Date of Commencement:*

How will annual payment summary be lodged with the ATO?*

Electronically
Manually

How will the company provide payment summaries to its payees?*

Using payment summaries supplied by the Tax Office
Printing own summaries on plain paper

Will the Australian Private Company pay royalties, dividends or interest to non-residents OR report investment income paid to Australian residents?*

Yes
No

Is the Australian Private Company required to register as an employer of working holiday makers?*

Working holiday makers are individuals ho are holders of visa subclass 417 or 462, or an associated bridging visa.

Yes
No

Add Single Touch Payroll?*

Yes
N/A

Software ID Provider/Type:*

Software ID (SID):*

Software ABN:*

Xero File

Is a new Xero File required to be set up?*

Yes
No

Please request a new Xero File be set up using this Change Xero File webform .

Once the above form is submitted and the file is created, please setup a task for the Compliance Administrator in FYI Docs, with the following information: Software ID Provider/Type, Software ID, Software ABN.
If you have any questions please talk to the Compliance Administrator.

Please contact the client directly. They will need to register themselves for Single Touch Payroll with the ATO.
You can send them the following link for further information: https://www.ato.gov.au/business/single-touch-payroll/start-reporting/stp-checklists/.

WorkCover

WorkCover required?*

Yes – Compliance Administrator will set up task for EA & Partner to schedule WorkCover set up meeting
No

Executive Assistant will complete application with Partner after company is set up.

Payroll Tax

Payroll Tax required?*

Yes
No

Executive Assistant will complete application with Partner after company is set up.
Payroll Tax Registration: https://www.e-business.sro.vic.gov.au/eBusiness/ptx/faces/register/welcome.xhtml

Update Systems – Aintree Group Internal Use Only

Add to the following systems:*

CAS360
XPM
Xero Ledger – Only required if client is not setting up their own Xero file
Xero Tax – Only required for tax clients, see below for instructions
N/A – No system updates required

If Xero Tax is required, ensure entity is set up as a Tax Client in XPM:
1. Select Agent
2. Check “Prepare Tax Form” box
3. Check “Active ATO Client” box

Ignition Proposals & Recording Time

Do you want to send the client an Ignition Proposal for the change?*

Yes – I would like the Operations Team to prepare and send an Ignition Proposal. This is billed on acceptance.
No – A proposal does not need to be prepared and sent. This task will not be billed by the Operations Team.

If you have already filled out another webform with Ignition details, please advise that under ‘Reason for no Ignition Proposal’ below, and list the entities that the proposal includes.

Reason for no Ignition Proposal:*

Have you sent the client an Ignition Proposal for the change?

To request an Ignition proposal please see the Ignition Proposal Request Form, OR to create one yourself please refer to the Annual Service Agreement Procedure.

Please see this schedule in FYI Docs for the standard Aintree Group fees for this work.

Yes – It has been accepted and paid.
Yes – I have prepared and sent the proposal.
No – A proposal does not need to be sent.

Please link job where time can be recorded:*

Information required for Ignition Proposal Request

The proposal will be created under the billing entity attached to the client’s record in XPM. If XPM is incorrect please fill out a Client Records Update Request Form to update it and note that in the ‘Notes’ section below.
Please see this schedule in FYI Docs for the standard Aintree Group fees for this work.

Who will be the Signatory for the proposal?*

First Last

Quote Amount (excluding GST):*

Will the Ignition Proposal cover everything listed on this form that you’re submitting?*

Yes
No

Please list all services we will be providing:*

Does the Ignition Proposal need to cover additional entities?*

Yes
No

Please list all entity names to be included in the Scope of Work:*

What billing entity do you want to be linked to this entity moving forward?*

This new entity will be its own billing entity.
Another entity will be the billing entity.

Please specify the billing entity:*

Is a Structure Diagram required?*

Yes
No
Needs Updating

Once structure is set up, Compliance Administrator must notify relevant Executive Assistant.

Notes:

IMPORTANT

The Partner will be unable to approve and submit this form because one of the required Directors does not have a Director ID Number (DIN). Please arrange for the client to get their Director ID Number and then complete this form once we have their DIN details.

Completed By:*

First Name Last Name

Contact Email:*

This will be used to send you a completed copy of the form once it is approved by your nominated Partner.

CC Completed Form (Optional)?*

You can elect to have someone else CC’d in the completed form email (e.g. Manager). They will be sent a completed copy of the form once it is approved by your nominated Partner.

Yes
No

CC Email Address:*

Provide an email address for the person you’d like to be CC’d when the form is submitted. Please double check the email address is correct before continuing.

Partner to review:*

Once you have completed the form, please nominate the relevant Aintree Group Partner to review and give final approval. Then click “Save and Submit for Review”.

Please completed ALL required fields marked with a red asterisk BEFORE submitting this form for approval. Otherwise it causes issues for the next person in the process.

No review necessary, click “Approved” when form is completed.

Final Review & Approval

To be completed by relevant Aintree Group partner only!
Once you have review the form and confirmed all fields are correct, please fill in your details below and click “Approved” button.

Approved By:*

Date*

IMPORTANT
This form cannot be approved because at least one of the Company Directors does not have a DIN. As per the prompts above, if this form is submitted without the required DIN information, the Compliance Administrator will return the form to the original team member who completed it to follow up the client for DIN details. The company cannot be set up without a valid DIN. It is the responsibility of the original team member to follow this up with the client.
More information and instructions are available here.

Setting up a New Company

Client Consent

Company Details

Company Officer & Shareholder Details – #1

Company Officer & Shareholder Details – #2

Company Officer & Shareholder Details – #3

Company Officer & Shareholder Details – #4

Company Officer/Shareholder #5

Company Officer/Shareholder #6

Entity Admin – Aintree Group Internal Use Only

TFN

ABN

GST

FTC

PAYG Withholding

Xero File

WorkCover

Payroll Tax

Update Systems – Aintree Group Internal Use Only

Ignition Proposals & Recording Time

Information required for Ignition Proposal Request

IMPORTANT

Final Review & Approval

Connect

Office Access – June 2026