New Company

Setting up a New Company

Please note: Aintree Group’s preferred supplier for setting up a new business structure is ACIS. You can find more details about ACIS on their website.

Form being completed by:*
- Aintree Group Team Member
- Client
- Third Party
Client Consent
Written consent must have been provided by the client to authorise an Aintree Group team member or other third party to complete this form and “sign” for consent on their behalf.
Client Name*
Consent*
I give consent for Aintree Group to set up a new company on my behalf using the details below.
Date*
DD slash MM slash YYYY
Company Details
Proposed Company Name #1*
Is this name already registered?*
- Yes
- No
Who is the Business Name Holder?*
Australian Business Number (ABN):*
Please provide the ABN for the Registered Business Name holder.
Check name availability on the ASIC website: Check Here
Proposed Company Name #2*
If #1 is not available.
Proposed Company Name #3*
If #1 and #2 are not available.
Is this Company a Special Purpose Company (SMSF Trustee Only)*
- Yes
- No
Will the Registered Office Address for this entity be Aintree Group's address (below)?*
Level 1 273 Camberwell Road CAMBERWELL VIC 3124
- Yes
- No
Registered Office Address*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Will the Principal Place of Business for this Company be listed as Aintree Group's address (below)?*
Level 1 273 Camberwell Road CAMBERWELL VIC 3124
- Yes
- No
Principal place of business*
(If not Aintree Group’s address)
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Company Officer & Shareholder Details – #1
Please complete details of Directors first, followed by Shareholders.
Is Company Officer/Shareholder #1 an Individual or Company?
- Individual
- Company
Company Name:*
Are the Company Officeholder/Shareholder details saved in CAS360?*
Including ACN and Registered Address.
- Yes
- No
Australian Company Number (ACN):*
Registered Address*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Name:*
First Name Middle Name Family Name
Is Company Officeholder/Shareholder #1's email and mobile on file in XPM?*
- Yes
- No
Are Company Officeholder/Shareholder #1's other details saved in CAS360?*
Including Date of Birth, Place of Birth and Residential Address.
- Yes
- No
Email:*
Mobile:*
Date of Birth*
DD slash MM slash YYYY
Place of Birth:*
E.g. Melbourne, Victoria, Australia
City / Suburb State Country
Residential Address*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Role:*
Please select all that apply.
- Director
- Secretary
- Public Officer
- Shareholder
Does the relevant individual(s) have a Director ID Number?*
- Yes
- No
IMPORTANT: The client will need to apply for a Director ID before setting up a new company. Please instruct them to get their Director ID Number set up before continuing with this form. If you continue with the form without a Director ID, the Partner will be unable to approve and submit the final form.
If you submit the form with no Director ID provided, the Compliance Administrator will send the form back to you because the Company cannot be processed without a valid Director ID.
More information and instructions are available here.
Is their Director ID Number saved in CAS360?*
- Yes
- No
Director ID Number:*
Number of Shares*
Beneficially Held*
- Yes
- No
Held on behalf of:*
Do we have the Tax File Number for Company Officer/Shareholder #1 on file?*
TFN is required to complete any tax registrations.
- Yes
- No
TFN if required to complete any tax registrations. Please contact the individual for their TFN before proceeding.

Do not email TFN details. Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!
Is there another Company Officer/Shareholder?*
- Yes
- No
Company Officer & Shareholder Details – #2
Please complete details of Directors first, followed by Shareholders.
Is Company Officer/Shareholder #2 an Individual or Company?*
- Individual
- Company
Company Name:*
Is Company Officer/Shareholder #2's details saved in CAS360?*
Including ACN and Registered Address.
- Yes
- No
Australian Company Number (ACN):*
Registered Address*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Name:*
First Middle Last
Is Company Officer/Shareholder #2's email and mobile saved in XPM?*
- Yes
- No
Are Company Officer/Shareholder #2's other details saved in CAS360?*
Including Date of Birth, Place of Birth and Residential Address.
- Yes
- No
Email:*
Mobile:*
Date of Birth*
DD slash MM slash YYYY
Place of Birth*
E.g. Melbourne, Victoria, Australia
City / Suburb State Country
Residential Address*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Role:*
Please select all that apply:
- Director
- Secretary
- Public Officer
- Shareholder
Does the relevant individual(s) have a Director ID?*
- Yes
- No
IMPORTANT: The client will need to apply for a Director ID before setting up a new company. Please instruct them to get their Director ID Number set up before continuing with this form. If you continue with the form without a Director ID, the Partner will be unable to approve and submit the final form.
If you submit the form with no Director ID provided, the Compliance Administrator will send the form back to you because the Company cannot be processed without a valid Director ID.
More information and instructions are available here.
Is their Director ID Number saved in CAS360?*
- Yes
- No
Director ID Number:*
Number of Shares*
Beneficially Held*
- Yes
- No
Held on behalf of:*
Do we have the Tax File Number for Company Officer/Shareholder #2 on file?*
TFN is required to complete any tax registrations.
- Yes
- No
TFN if required to complete any tax registrations. Please contact the individual for their TFN before proceeding.

Do not email TFN details. Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!
Is there another Company Officer/Shareholder?*
- Yes
- No
Company Officer & Shareholder Details – #3
Please complete details of Directors first, followed by Shareholders.
Is Company Officer/Shareholder #3 an Individual or Company?*
- Individual
- Company
Company Name:*
Is Company Officer/Shareholder #3's details saved in CAS360?*
Including ACN and Registered Address.
- Yes
- No
Australian Company Number (ACN):*
Registered Address*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Name:*
First Middle Last
Is Company Officer/Shareholder #3's mobile and email saved in XPM?*
- Yes
- No
Are Company Officer/Shareholder #3's other details saved in CAS360?*
Including Date of Birth, Place of Birth and Residential Address.
- Yes
- No
Email:*
Mobile:*
Date of Birth*
DD slash MM slash YYYY
Place of Birth:*
E.g. Melbourne, Victoria, Australia
City / Suburb State Country
Residential Address*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Role:*
Please select all that apply.
- Director
- Secretary
- Public Officer
- Shareholder
Does the relevant individual(s) have a Director ID?*
- Yes
- No
IMPORTANT: The client will need to apply for a Director ID before setting up a new company. Please instruct them to get their Director ID Number set up before continuing with this form. If you continue with the form without a Director ID, the Partner will be unable to approve and submit the final form.
If you submit the form with no Director ID provided, the Compliance Administrator will send the form back to you because the Company cannot be processed without a valid Director ID.
More information and instructions are available here.
Is their Director ID Number saved in CAS360?*
- Yes
- No
Director ID Number:*
Number of Shares*
Beneficially Held:*
- Yes
- No
Held on behalf of:*
Do we have the Tax File Number for Company Officer/Shareholder #3 on file?*
TFN is required to complete any tax registrations.
- Yes
- No
TFN if required to complete any tax registrations. Please contact the individual for their TFN before proceeding.

Do not email TFN details. Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!
Is there another Company Officer/Shareholder?*
- Yes
- No
Company Officer & Shareholder Details – #4
Please complete details of Directors first, followed by Shareholders.
Is Company Officer/Shareholder #4 an Individual or Company?*
- Individual
- Company
Company Name:*
Is Company Officer/Shareholder #4's details saved in CAS360?*
Including ACN and Registered Address.
- Yes
- No
Australian Company Number (ACN):*
Registered Address*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Name:*
First Middle Last
Is Company Officer/Shareholder #4's email and mobile saved in XPM?*
- Yes
- No
Are Company Officer/Shareholder #4's other details saved in CAS360?*
Including Date of Birth, Place of Birth and Residential Address.
- Yes
- No
Email:*
Mobile:*
Date of Birth*
DD slash MM slash YYYY
Place of Birth*
E.g. Melbourne, Victoria, Australia
City / Suburb State Country
Residential Address:*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Role:*
Please select all that apply.
- Director
- Secretary
- Public Officer
- Shareholder
Does the relevant individual(s) have a Director ID?*
- Yes
- No
IMPORTANT: The client will need to apply for a Director ID before setting up a new company. Please instruct them to get their Director ID Number set up before continuing with this form. If you continue with the form without a Director ID, the Partner will be unable to approve and submit the final form.
If you submit the form with no Director ID provided, the Compliance Administrator will send the form back to you because the Company cannot be processed without a valid Director ID.
More information and instructions are available here.
Is their Director ID Number saved in CAS360?*
- Yes
- No
Director ID Number:*
Number of Shares*
Beneficially Held*
- Yes
- No
Held on behalf of:*
Do we have the Tax File Number for Company Officer/Shareholder #4 on file?*
TFN is required to complete any tax registrations.
- Yes
- No
TFN if required to complete any tax registrations. Please contact the individual for their TFN before proceeding.

Do not email TFN details. Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!
Is there another Company Officer/Shareholder?*
- Yes
- No
Company Officer/Shareholder #5
Please complete details of Directors first, followed by Shareholders.
Is Company Officer/Shareholder #5 and Individual or Company?*
- Individual
- Company
Name*
First Name Middle Name Family Name
Is Company Officer/Shareholder #5's email and mobile saved in XPM?*
- Yes
- No
Are Company Officer/Shareholder #5's other details saved in CAS360?*
Including Date of Birth, Place of Birth and Residential Address.
- Yes
- No
Email:*
Mobile:*
Date of Birth*
DD slash MM slash YYYY
Place of Birth*
E.g. Melbourne, Victoria, Australia
City / Suburb State Country
Residential Address:*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Company Name*
Is Company Officer/Shareholder #5's details saved in CAS360?*
Including ACN and Registered Address.
- Yes
- No
Australian Company Number (ACN):*
Registered Address:*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Role*
Please select all that apply
- Director
- Secretary
- Public Officer
- Shareholder
Does the relevant individual(s) have a Director ID?*
- Yes
- No
IMPORTANT: The client will need to apply for a Director ID before setting up a new company. Please instruct them to get their Director ID Number set up before continuing with this form. If you continue with the form without a Director ID, the Partner will be unable to approve and submit the final form.
If you submit the form with no Director ID provided, the Compliance Administrator will send the form back to you because the Company cannot be processed without a valid Director ID.
More information and instructions are available here.
Is their Director ID Number saved in CAS360?*
- Yes
- No
Director ID Number:*
Number of Shares*
Beneficially Held*
- Yes
- No
Held on behalf of:*
Do we have the Tax File Number for Company Officer/Shareholder #5 on file?*
TFN is required to complete any tax registrations.
- Yes
- No
TFN if required to complete any tax registrations. Please contact the individual for their TFN before proceeding.

Do not email TFN details. Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!
Is there another Company Officer/Shareholder?*
- Yes
- No
Company Officer/Shareholder #6
Please complete details of Directors first, followed by Shareholders.
Is Company Officer/Shareholder #6 and Individual or Company?*
- Individual
- Company
Name*
First Name Middle Name Family Name
Is Company Officer/Shareholder #6's email and mobile saved in XPM?*
- Yes
- No
Are Company Officer/Shareholder #6's other details saved in CAS360?*
Including Date of Birth, Place of Birth and Residential Address.
- Yes
- No
Email:*
Mobile:*
Date of Birth*
DD slash MM slash YYYY
Place of Birth*
E.g. Melbourne, Victoria, Australia
City / Suburb State Country
Residential Address:*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Company Name*
Is Company Officer/Shareholder #6's details saved in CAS360?*
Including ACN and Registered Address.
- Yes
- No
Australian Company Number (ACN):*
Registered Address:*
Cannot be a PO Box!
Street Address Address Line 2 City / Suburb State / Province / Region ZIP / Postal Code Country
Role*
Please select all that apply
- Director
- Secretary
- Public Officer
- Shareholder
Does the relevant individual(s) have a Director ID?*
- Yes
- No
IMPORTANT: The client will need to apply for a Director ID before setting up a new company. Please instruct them to get their Director ID Number set up before continuing with this form. If you continue with the form without a Director ID, the Partner will be unable to approve and submit the final form.
If you submit the form with no Director ID provided, the Compliance Administrator will send the form back to you because the Company cannot be processed without a valid Director ID.
More information and instructions are available here.
Is their Director ID Number saved in CAS360?*
- Yes
- No
Director ID Number:*
Number of Shares*
Beneficially Held*
- Yes
- No
Held on behalf of:*
Do we have the Tax File Number for Company Officer/Shareholder #6 on file?*
TFN is required to complete any tax registrations.
- Yes
- No
TFN if required to complete any tax registrations. Please contact the individual for their TFN before proceeding.

Do not email TFN details. Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!
Entity Admin – Aintree Group Internal Use Only
TFN
Tax File Number (TFN) Required*
- Yes
- No
Main Business Activity & ANZSIC Code:*
Please provide the specific ANZSIC Code and category required (not just a general category heading) by copying and pasting the Code name and number from the ATO’s list of ANZSIC Codes here.
E.g. Please include “62400 – Equities investment – own account” not just “62400 Financial Asset Investing”.
Effective Date:*
- Same day as incorporation
- Select date
From what date required:*
DD slash MM slash YYYY
ABN
Australian Business Number Required:*
- Yes
- No
Effective Date:*
- Same day as incorporation
- Select date
From what date required:*
DD slash MM slash YYYY
GST
Goods & Services Tax (GST) Required?*
- Yes
- No
Effective Date:*
- Same day as incorporation
- Select registration date
Date of Registration*
DD slash MM slash YYYY
Estimated Annual Turnover:*
Monthly, Quarterly or Annually?*
Cash or Accrual?*
- Cash
- Accrual
What is the reporting method?*
- Simpler
- Full
- Instalments
Does the entity import goods into Australia?*
- Yes
- No
Will Aintree Group be preparing the client's Business Activity Statements?*
- Yes
- No
Which Team Member will be responsible for this?*
FTC
Does the new company wish to register for Fuel Tax Credits (FTC)?*
FTC provides you with a credit for the fuel tax (excise or customs duty included in the price of fuel you use for your business activities in machinery, plant, equipment and heavy vehicles.
- Yes
- No
From what date is the company eligible for fuel tax credits?*
This cannot be prior to the GST start date (see GST section above).
DD slash MM slash YYYY
Which fuels does the company use in its business activities?*
Please select all that apply.
- Diesel
- Petrol
- Other – including gaseous fuels
Will the new company use fuel in a vehicle with a GVM greater than 4.5 tonnes travelling on a public road?*
- Yes
- No
PAYG Withholding
PAYG Withholding Required?*
- Yes
- No
Number of Employees*
Estimated annual tax withheld:*
If greater than $25,000 then the entity will be registered for monthly PAYG reporting.
Register entity for monthly PAYG reporting.
Effective from:*
- Same day as incorporation
- Select commencement date
Date of Commencement:*
DD slash MM slash YYYY
How will annual payment summary be lodged with the ATO?*
- Electronically
- Manually
How will the company provide payment summaries to its payees?*
- Using payment summaries supplied by the Tax Office
- Printing own summaries on plain paper
Will the Australian Private Company pay royalties, dividends or interest to non-residents OR report investment income paid to Australian residents?*
- Yes
- No
Is the Australian Private Company required to register as an employer of working holiday makers?*
Working holiday makers are individuals ho are holders of visa subclass 417 or 462, or an associated bridging visa.
- Yes
- No
Add Single Touch Payroll?*
- Yes
- N/A
Is a new Xero File required to be set up?*
- Yes
- No
Please request a new Xero File be set up using this Change Xero File webform .
Once the above form is submitted and the file is created, please setup a task for the Compliance Administrator in FYI Docs, with the following information: Software ID Provider/Type, Software ID, Software ABN.
If you have any questions please talk to the Compliance Administrator.
Please provide the following information for Single Touch Payroll set up:
Software ID Provider/Type:*
Software ID (SID):*
Software ABN:*
Please contact the client directly. They will need to register themselves for Single Touch Payroll with the ATO.
You can send them the following link for further information: https://www.ato.gov.au/business/single-touch-payroll/start-reporting/stp-checklists/.
WorkCover
WorkCover required?*
- Yes – Compliance Administrator will set up task for EA & Partner to schedule WorkCover set up meeting
- No
Executive Assistant will complete application with Partner after company is set up.
Payroll Tax
Payroll Tax required?*
- Yes
- No
Executive Assistant will complete application with Partner after company is set up.
Payroll Tax Registration: https://www.e-business.sro.vic.gov.au/eBusiness/ptx/faces/register/welcome.xhtml
Update Systems – Aintree Group Internal Use Only
Add to the following systems:*
- CAS360
- XPM
- Xero Ledger – Only required if client is not setting up their own Xero file
- Xero Tax – Only required for tax clients, see below for instructions
If Xero Tax is required, ensure entity is set up as a Tax Client in XPM:
1. Select Agent
2. Check “Prepare Tax Form” box
3. Check “Active ATO Client” box
Is Job Set Up Required?*
- Yes
- No
Job Set Up – Aintree Group Internal Use Only
Partner:*
Manager:*
Contact Group:*
Billing Entity:*
Invoice Details – Aintree Group Internal Use Only
Billing Client Name:*
Has the client been quoted?*
Please see this schedule in FYI Docs for the standard Aintree Group fees for this work.
- Yes
- No
Quote Amount:*
- Standard Fee
- Custom Amount
What was the amount quoted?*
Excluding GST.
Is a Structure Diagram required?*
- Yes
- No
- Needs Updating
Once structure is set up, Compliance Administrator must notify relevant Executive Assistant.
Note for Compliance Administrator
- Please set up FYI Tasks for Executive Assistant to follow up WorkCover and/or Payroll Tax.
WorkCover Application Form: https://www4.worksafe.vic.gov.au/oes-reg/index.html
Payroll Registration Form: https://www.e-business.sro.vic.gov.au/eBusiness/ptx/faces/register/welcome.xhtml
Notes:
IMPORTANT

The Partner will be unable to approve and submit this form because one of the required Directors does not have a Director ID Number (DIN). Please arrange for the client to get their Director ID Number and then complete this form once we have their DIN details.
Completed By:*
First Name Last Name
Contact Email:*
This will be used to send you a completed copy of the form once it is approved by your nominated Partner.
CC Completed Form (Optional)?*
You can elect to have someone else CC’d in the completed form email (e.g. Manager). They will be sent a completed copy of the form once it is approved by your nominated Partner.
- Yes
- No
CC Email Address:*
Provide an email address for the person you’d like to be CC’d when the form is submitted. Please double check the email address is correct before continuing.
Partner to review:*
Once you have completed the form, please nominate the relevant Aintree Group Partner to review and give final approval. Then click “Save and Submit for Review”.
Please completed ALL required fields marked with a red asterisk BEFORE submitting this form for approval. Otherwise it causes issues for the next person in the process.
No review necessary, click “Approved” when form is completed.
Final Review & Approval
To be completed by relevant Aintree Group partner only!
Once you have review the form and confirmed all fields are correct, please fill in your details below and click “Approved” button.
Approved By:*
Date*
DD slash MM slash YYYY
IMPORTANT
This form cannot be approved because at least one of the Company Directors does not have a DIN. As per the prompts above, if this form is submitted without the required DIN information, the Compliance Administrator will return the form to the original team member who completed it to follow up the client for DIN details. The company cannot be set up without a valid DIN. It is the responsibility of the original team member to follow this up with the client.
More information and instructions are available here.

Save and Submit For Review

Setting up a New Company

Client Consent

Company Details

Company Officer & Shareholder Details – #1

Company Officer & Shareholder Details – #2

Company Officer & Shareholder Details – #3

Company Officer & Shareholder Details – #4

Company Officer/Shareholder #5

Company Officer/Shareholder #6

Entity Admin – Aintree Group Internal Use Only

TFN

ABN

GST

FTC

PAYG Withholding

Please provide the following information for Single Touch Payroll set up:

WorkCover

Payroll Tax

Update Systems – Aintree Group Internal Use Only

Job Set Up – Aintree Group Internal Use Only

Invoice Details – Aintree Group Internal Use Only

IMPORTANT

Final Review & Approval