New Client Form 2 - Onboarding Form

To be completed by: Executive Assistants

Email the client and arrange a 30 minute Onboarding Phone Call to complete this form. Let them know ahead of time what information you will require. Please send email using the relevant template in HubSpot.

Email sent to client*

EAs need to email the client and book a phone or video call meeting to collect the information for the form below.
Please send email using the relevant template in HubSpot.

Yes
No

FYI Docs Link to New Client Form 1*

Please provide the FYI Docs link to New Client Form 1 for this new client, which should be saved under "Aintree Group Prospects".

New Client - Main Contact Name*

First Last

Pronouns (Optional):

Main Contact Email*

Residential Address*

Street Address Address Line 2 City / Suburb State Post Code Country

Main Contact Date of Birth*

Main Contact Place of Birth*

City / Suburb State Country

Tax File Numbers:

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual File Note section and not in the comments!!

Copies of latest financial statements and tax returns:*

New client to email
New client to mail
New client to upload to OneDrive
Retrieve from old accountant

Copies of structure diagram:*

New client to email
New client to mail
New client to upload to OneDrive
Retrieve from old accountant

Tell client: There is no guarantee we will receive financial statements, documents or tax returns from their previous accountant. They are not obligated to provide us with that information and so it is preferable the client provides these documents to us directly.

Make sure client has our mailing address:
Aintree Group
PO Box 193
CAMBERWELL VIC 3124

Tell client: We will email them a link to upload relevant documents to OneDrive.

Previous Accountant Details*

Available
Not Available
N/A

Previous Accountant Details

Previous Accountant Name

First Last

Previous Accountant Firm Name*

Previous Accountant Email

Previous Accountant Phone Number

If available.

Tick all family details that apply:*

Spouse/Partner
Children
N/A

Partner

Partner's Full Legal Name:*

Title First Middle Last

Partner's Preferred Name:*

Partner's Pronouns (Optional):

Partner's Residential Address:*

Same as Main Contact (above)
Different to Main Contact
Not Applicable

Partner's Residential Address*

Street Address Address Line 2 City / Suburb State Post Code Country

Partner's Date of Birth:*

Relationship Status*

Married
De Facto

Partner's Place of Birth:

Town State/Reigon Country

Should this Partner's tax returns and documents be accessible or grouped with the main contact's documents?*

E.g. when sending documents for signing via FuseSign.

"We will advise you and your spouse/partner on the basis that you are a family unit with shared interests. We may deal with either of you and may discuss with either of you the affairs of the other."
If the client wishes to change these arrangements, they need to let us know (and tick "no" in the options below).

Yes
No
N/A

Does the Partner have a Director ID Number (DIN)?*

All company directors must have a Director ID Number. If you do not have one please contact us ASAP about setting on up.

You can find more information about DINs here.

Yes
No
Unsure
N/A - Not a Company Director

Director ID Number:*

Children

How many children?*

Should the children's tax returns and documents be accessible or grouped with the main contact's documents?*

E.g. when sending documents for signing via FuseSign.

"We will advise you and your spouse/partner/children on the basis that you are a family unit with shared interests. We may deal with either of you and may discuss with either of you the affairs of the other."
If the client wishes to change these arrangements, they need to let us know (and tick "no" in the options below).

Yes
No
N/A

First Child

Name*

First Middle Last

Pronouns (Optional):

First Child's Residential Address:*

Same as Main Contact (above)
Different to Main Contact
Not Applicable

First Child's Residential Address*

Street Address Address Line 2 City State Post Code Country

Date of Birth:*

First Child's Place of Birth:

Town State/Reigon Country

Second Child

Name*

First Middle Last

Pronouns (Optional):

Second Child's Residential Address:*

Same as Main Contact (above)
Different to Main Contact
Not Applicable

Second Child's Residential Address*

Street Address Address Line 2 City / Suburb State Post Code Country

Date of Birth:*

Second Child's Place of Birth:

Town State/Reigon Country

Third Child

Name*

First Middle Last

Pronouns (Optional):

Third Child's Residential Address:*

Same as Main Contact (above)
Different to Main Contact
Not Applicable

Third Child's Residential Address*

Street Address Address Line 2 City State Post Code Country

Date of Birth:*

Third Child's Place of Birth:

Town State/Reigon Country

Fourth Child

Name*

First Middle Last

Pronouns (Optional):

Fourth Child's Residential Address:*

Same as Main Contact (above)
Different to Main Contact
Not Applicable

Fourth Child's Residential Address*

Street Address Address Line 2 City State Post Code Country

Date of Birth:*

Fourth Child's Place of Birth:

Town State/Reigon Country

Fifth Child

Name*

First Middle Last

Pronouns (Optional):

Fifth Child's Residential Address:*

Same as Main Contact (above)
Different to Main Contact
Not Applicable

Fifth Child's Residential Address*

Street Address Address Line 2 City State Post Code Country

Date of Birth:*

Fifth Child's Place of Birth:

Town State/Reigon Country

Sixth Child

Name*

First Middle Last

Pronouns (Optional):

Sixth Child's Residential Address:*

Same as Main Contact (above)
Different to Main Contact
Not Applicable

Sixth Child's Residential Address*

Street Address Address Line 2 City State Post Code Country

Date of Birth:*

Sixth Child's Place of Birth:

Town State/Reigon Country

Seventh Child

Name*

First Middle Last

Pronouns (Optional):

Seventh Child's Residential Address:*

Same as Main Contact (above)
Different to Main Contact
Not Applicable

Seventh Child's Residential Address*

Street Address Address Line 2 City State Post Code Country

Date of Birth:*

Seventh Child's Place of Birth:

Town State/Reigon Country

Eighth Child

Name*

First Middle Last

Pronouns (Optional):

Eighth Child's Residential Address:*

Same as Main Contact (above)
Different to Main Contact
Not Applicable

Eighth Child's Residential Address*

Street Address Address Line 2 City State Post Code Country

Date of Birth:*

Eighth Child's Place of Birth:

Town State/Reigon Country

Bank Account Details

BANK ACCOUNT #1

Make this the main bank account/bank account associated with the main contact for this client.

Entity Name:

Please specify what bank account this bank account is for.

Bank/Financial Institution

BSB

Account Number

Account Name

Add another bank account?

Yes
No

BANK ACCOUNT #2

Entity Name:

Please specify what bank account this bank account is for.

Bank/Financial Institution

BSB

Account Number

Account Name

Add another bank account?

Yes
No

BANK ACCOUNT #3

Entity Name:

Please specify what bank account this bank account is for.

Bank/Financial Institution

BSB

Account Number

Account Name

Add another bank account?

Yes
No

BANK ACCOUNT #4

Entity Name:

Please specify what bank account this bank account is for.

Bank/Financial Institution

BSB

Account Number

Account Name

Add additional contacts to mailing list?*

Yes
No

Please list all contacts to be added to the mailing list, including their email address:*

An email with these contact details will automatically be sent to the Communications, Events & Marketing Coordinator when you submit this form.

Additional Notes