New Client Form 1 - Pre-Engagement Form

Partner in charge of new client:*

Manager in charge of new client:*

Main Contact Full Legal Name*

Title First Middle Last

Main Contact Preferred Name:*

Main Contact Pronouns (if specified):

Main Contact Email*

Main Contact Mobile*

How did the new client hear about Aintree Group?*

Referred by:*

What event?*

Client Verification required for:*

We need to verify identities for all individuals we will complete work for.

1 Individual – just the Main Contact listed above
2 Individuals
3 Individuals
4 Individuals

Client Verification – Main Contact

Client Verification

Verify client identity as per the Visual ATO verification method (click here to read more).

Ask client to produce a copy of one of the following documents, and verify that the name on the document matches the details they have provided above.

Driver’s licence or permit from Australia or overseas, including a digital driver’s licence
Australian Passport
Government proof of age card issued in Australia
Foreign passport issued by a foreign government or the United Nations
International travel documents issued by a foreign government or the United Nations
National identity card issued by a foreign government or the United Nations
ImmiCard provided by Department of Home Affairs

Client Identity Document seen and verified on:

Client Identity Document seen and verified by:

Full Name

Client was unable to show appropriate identity documents for verification

Client was unable to show appropriate identity documents for verification

If this box is ticked, client will be required to show a copy of one of the above documents either in person or via video call. Verification details will then need to be filled out in client’s HubSpot Contact Properties.

Additional Client Verification – Second Individual

Second Individual – Full Legal Name*

Title First Middle Last

Preferred Name:

Client Verification

Verify client identity as per the Visual ATO verification method (click here to read more).

Ask client to produce a copy of one of the following documents, and verify that the name on the document matches the details they have provided above.

Driver’s licence or permit from Australia or overseas, including a digital driver’s licence
Australian Passport
Government proof of age card issued in Australia
Foreign passport issued by a foreign government or the United Nations
International travel documents issued by a foreign government or the United Nations
National identity card issued by a foreign government or the United Nations
ImmiCard provided by Department of Home Affairs

Client Identity Document seen and verified on:

Client Identity Document seen and verified by:

Full Name

Client was unable to show appropriate identity documents for verification

Client was unable to show appropriate identity documents for verification

If this box is ticked, client will be required to show a copy of one of the above documents either in person or via video call. Verification details will then need to be filled out in client’s HubSpot Contact Properties.

Additional Client Verification – Third Individual

Third Individual – Full Legal Name*

Title First Middle Last

Preferred Name:

Client Verification

Verify client identity as per the Visual ATO verification method (click here to read more).

Ask client to produce a copy of one of the following documents, and verify that the name on the document matches the details they have provided above.

Driver’s licence or permit from Australia or overseas, including a digital driver’s licence
Australian Passport
Government proof of age card issued in Australia
Foreign passport issued by a foreign government or the United Nations
International travel documents issued by a foreign government or the United Nations
National identity card issued by a foreign government or the United Nations
ImmiCard provided by Department of Home Affairs

Client Identity Document seen and verified on:

Client Identity Document seen and verified by:

Full Name

Client was unable to show appropriate identity documents for verification

Client was unable to show appropriate identity documents for verification

If this box is ticked, client will be required to show a copy of one of the above documents either in person or via video call. Verification details will then need to be filled out in client’s HubSpot Contact Properties.

Additional Client Verification – Fourth Individual

Fourth Individual – Full Legal Name*

Title First Middle Last

Preferred Name:

Client Verification

Verify client identity as per the Visual ATO verification method (click here to read more).

Ask client to produce a copy of one of the following documents, and verify that the name on the document matches the details they have provided above.

Driver’s licence or permit from Australia or overseas, including a digital driver’s licence
Australian Passport
Government proof of age card issued in Australia
Foreign passport issued by a foreign government or the United Nations
International travel documents issued by a foreign government or the United Nations
National identity card issued by a foreign government or the United Nations
ImmiCard provided by Department of Home Affairs

Client Identity Document seen and verified on:

Client Identity Document seen and verified by:

Full Name

Client was unable to show appropriate identity documents for verification

Client was unable to show appropriate identity documents for verification

If this box is ticked, client will be required to show a copy of one of the above documents either in person or via video call. Verification details will then need to be filled out in client’s HubSpot Contact Properties.

Scope of Work*

List of services available to the client. Please tick all that apply.

Numbers in brackets refer to the corresponding pre-written “Snippet” template to use when building a Quote/Engagement Proposal in HubSpot. If there is no Snippet number provided, the Partner will need to provide details for the Scope of Work.

Superannuation Compliance:*

Please select services that apply to this new client.

Quarterly Financial Reporting
Quarterly Activity Statements
Annual Financial Reporting
Annual Activity Statement

Number of Employees:*

Number of employees is required for Payroll Services clients.

Payroll Cycle*

Payroll cycle information is required for Payroll clients.

Other:*

Any additional work not included in set list.

Tax Returns Quantity*

Number of Meetings*

Agreed number of meetings per year with the client and their Aintree Group Partner and/or Manager.

List all entity names*

Preferred Billing Entity*

Do you have a Director ID Number (DIN)?*

All company directors must have a Director ID Number. If you do not have one please contact us ASAP about setting on up.

You can find more information about DINs here.

Yes
No
Unsure
N/A – Not a Company Director

Director ID Number:*

Do you have a structure diagram?*

Yes
No

Preferred Payment Structure*

Monthly
Upfront (3% discount)
Unsure

Subscribe main contact to mailing list?*

This applies to the main contact email address listed above.

Yes
No

Mailing List Content:*

The default is to subscribe to all newsletter types. Please untick any that the client does not wish to be subscribed to.

Aintree Group
Aintree Group Accounting
Aintree Group Wealth & Finance
Aintree Group Legal

Subscribe any additional contacts to the mailing list?*

There will be another opportunity to subscribe additional contacts (partners, children etc) in New Client Form 2 if you do not have their details available now.

Yes
No

Please list their full name and email addresses below:*

The Communications, Events & Marketing Coordinator will receive a notification to add these contacts to the mailing list in HubSpot.

Additional Notes

Form being completed by:*

Team Member Name

Show Aintree Group Admin section

Aintree Group Admin

Budget*

Calculate using the FPA Calculator Spreadsheet saved in FYI Knowledge (link still to be added).

Welcome gift required upon acceptance?*

Welcome gift recommended for clients with a quote above $15,000.

Yes
No