Change Trust Details Form

Changes to Trust Details Form

Use this form to request changes to a Trust.

If you need to make changes to a Company, please click here to use this form instead.

"*" indicates required fields

Trust Name:*

List of required changes:*

Please tick all that apply.

Change of Trust Name

Change of Trustee

Change of Appointor

Change of Beneficiaries

Change of Unit Holders

Vesting of Trust

Ratification/Correction/Confirmation

Replacement Trust Deed

Confirm Karbon Work Item Set Up*

Please confirm the Karbon Work Item has been set up before completing this form. This is not required for Change of Address.

Work item is set up

Change of Trust Name

New Trust Name:*

Change of Trustee

Current Trustee:*

Company Name:*

This is for the current Company Trustee.

Australian Company Number (ACN):*

This is for the current Company Trustee.

Use ACN saved in CAS360?

Yes

Trustee Full Legal Name:*

This is for the current Individual Trustee.

First Middle Last

Use address listed in XPM for this client?*

Yes

Trustee Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is there another current Company Trustee?*

Yes

Company Name:*

This is for the second current Company Trustee.

Australian Company Number (ACN):*

This is for the second current Company Trustee.

Use ACN saved in CAS360?

Yes

Is there another current individual Trustee?*

Yes

Trustee Full Legal Name:*

This is for the second current Individual Trustee.

First Middle Last

Use address listed in XPM for this client?*

Yes

Trustee Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

New Trustee:*

Company Name:*

This is for the new Company Trustee.

Australian Company Number (ACN):*

This is for the new Company Trustee.

Use ACN saved in CAS360?

Yes

Is client Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Is this company in CAS360?*

Yes

Please list officeholders and directors:*

Trustee Full Legal Name:*

This is for the new Individual Trustee.

First Middle Last

Notify trustee of ID Verification*

Please confirm the new trustee has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The trustee has been notified

I will notify them

Use address listed in XPM for this client?*

Yes

Trustee Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Add another new Company Trustee?*

Yes

Add another new Individual Trustee?*

Yes

Full Legal Name:

This is for the second new Individual Trustee.

First Middle Last

Notify trustee of ID Verification*

Please confirm the new trustee has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The trustee has been notified

I will notify them

Company Name:*

This is for the second new Company Trustee.

Australian Company Number (ACN):*

This is for the second new Company Trustee.

Use ACN saved in CAS360?

Yes

Is client Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Is this company in CAS360?*

Yes

Please list officeholders and directors:*

Use address listed in XPM for this client?*

Yes

Trustee Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Change of Appointor

Current Appointor:*

Company Name:*

Please provide company name for the current Appointor.

Australian Company Number (ACN):*

Please provide ACN for the current Appointor.

Full Legal Name:*

Please provide legal name for the current Appointor.

First Middle Last

Use address listed in XPM for this client?*

Yes

Appointor Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is there another current individual Appointor?*

Yes

Full Legal Name:*

Please provide legal name for the second current Appointor.

First Middle Last

Is there another current company Appointor?*

Yes

Company Name:*

Please provide company name for the second current Appointor.

Australian Company Number (ACN):*

Please provide ACN for the second current Appointor.

Use ACN saved in CAS360?

Yes

Use address listed in XPM for this client?*

Yes

Appointor Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

New Appointor:*

Full Legal Name:*

Please provide the full legal name of the new Individual Appointor.

First Middle Last

Notify appointor of ID Verification*

Please confirm the new appointor has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The trustee has been notified

I will notify them

Company Name:*

Please provide the company name of the new Appointor.

Australian Company Number (ACN):*

Please provide the ACN of the new Appointor.

Use ACN saved in CAS360?

Yes

Use address listed in XPM for this client?*

Yes

Appointor Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Add another new Appointor?*

Yes

Second new Appointor:*

Full Name:*

Please provide the full legal name of the second new Individual Appointor.

First Middle Last

Notify appointor of ID Verification*

Please confirm the new appointor has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The trustee has been notified

I will notify them

Company Name:*

Please provide the company name of the second new Company Appointor.

Australian Company Number (ACN):*

Please provide the ACN of the second new Company Appointor.

Use ACN saved in CAS360?

Yes

Use address listed in XPM for this client?*

Yes

Appointor Address:*

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Change of Beneficiaries

Would you like to add or remove beneficiaries?*

Please select all that apply.

Add

Remove

Adding Beneficiaries

Name of Beneficiary to Add:*

Please provide the full legal name of the beneficiary you wish to add:

First Middle Last

Notify beneficiary of ID Verification*

Please confirm the new beneficiary has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The trustee has been notified

I will notify them

Use address listed in XPM for this client?*

Yes

Residential Address:

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is this beneficiary's Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Add another beneficiary?*

Yes

Name of second Beneficiary to add:*

Please provide the full legal name of the second beneficiary you wish to add:

First Middle Last

Notify beneficiary of ID Verification*

Please confirm the new beneficiary has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The trustee has been notified

I will notify them

Use address listed in XPM for this client?*

Yes

Residential Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is this beneficiary's Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Removing Beneficiaries

Name of Beneficiary to Remove:*

Please provide the full legal name of the beneficiary you wish to remove:

First Middle Last

Use address listed in XPM for this client?*

Yes

Residential Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is this beneficiary's Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Remove another Beneficiary?*

Yes

Name of Beneficiary to remove:*

Please provide the full legal name of the second beneficiary you wish to remove:

First Middle Last

Use address listed in XPM for this client?*

Yes

Residential Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is this beneficiary's Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Change of Unit Holders

Select type of transaction:*

Allotment

Transfer

Change to Amounts Paid

Consolidation

Subdivision

Redemption

Cancellation

Conversion

Buy Back

Return of Capital

Allotment

Type of Unit Holder:*

Company Name:*

Australian Company Number (ACN):*

Use ACN saved in CAS360?

Yes

Full Legal Name:*

First Middle Last

Notify unit holder of ID Verification*

Please confirm the new unit holder has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The unit holder has been notified

I will notify them

Use address listed in XPM for client?*

Yes

Unit Holder Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Are these Units beneficially held?*

Will the Unit Holder hold these shares in their own name?

Yes

Beneficial Owner Name:*

Is the Unit Holder's Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Number of Units:*

Price per Unit:*

Add another Unit Holder?*

Yes

Type of Unit Holder:*

Company Name:*

Australian Company Number (ACN):*

Use ACN saved in CAS360?

Yes

Full Legal Name:*

First Middle Last

Notify unit holder of ID Verification*

Please confirm the new unit holder has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The unit holder has been notified

I will notify them

Is second Unit Holder's address listed in XPM?*

Yes

Second Unit Holder Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Are these Units beneficially held?*

Will the Unit Holder hold these shares in their own name?

Yes

Beneficial Owner Name:*

Is the second Unit Holder's Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Number of Units:*

Price per Unit:*

If there are more than two Unit Holders, please provide details for any additional Unit Holders below.

Please provide all information requested for the first two Unit Holders above.

Transfer

Transfer from (Unit Holder's Legal Name):*

Inclusive of the beneficial owner.

Transfer to (Unit Holder's Legal Name):*

Inclusive of the beneficial owner.

Is the new Unit Holder currently in CAS360?*

Yes

Type of Unit Holder:*

Company Name:*

Australian Company Number (ACN):*

Office-Holders:*

Please use the office-Holders’ full legal names.

If there is more than one Director, at least two names should be listed.

Full Legal Name:*

First Middle Last

Notify unit holder of ID Verification*

Please confirm the new unit holder has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The unit holder has been notified

I will notify them

Use address listed in XPM for client?*

Yes

Unit Holder Address:*

Please provide address for the new Unit Holder.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is the Unit Holder's Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Number of Units:*

Price per Unit:*

Changes to Amounts Paid

Please note, this change will apply to all Unit Holders.

Type of Units (Class & Price):*

New amount paid per Unit:*

Consolidation

Consolidation reduces the number of units, and increases the price of each unit, the total value of units remains unchanged.

Type of Units (Class & Price):*

Current Number of Units:*

New amount paid per Unit after Consolidation:*

Number of Units after Consolidation:*

Subdivision

Subdivision increases the number of units, and decreases the price of each unit, the total value of units remains unchanged.

Type of Units (Class & Price):*

Current Number of Units:*

New amount paid per Unit after Subdivision:*

Number of Units after Subdivision:*

Redemption

Redemption means that the par value is paid back to the purchaser of the units, total value and amount of units are reduced.

Unit Holder Name:*

Inclusive of the Beneficial Owner.

Type of Units (Class & Price):*

Number of Units:*

Redemption amount paid per Unit*

Redemption Type:*

Redeemed from Company Profits

Redeemed from Unit Issue Proceeds

Add a second Unit Holder?*

Yes

Unit Holder Name:*

Inclusive of the Beneficial Owner.

Type of Units (Class & Price):*

Number of Units:*

Redemption amount paid per Unit*

Redemption Type:*

Redeemed from Company Profits

Redeemed from Unit Issue Proceeds

If there are more than two Unit Holders, please provide details for any additional Unit Holders below.

Please provide all information requested for the first two Unit Holders above.

Cancellation

Unit Holder Name:*

Inclusive of the Beneficial Owner.

Type of Units (Class & Price):*

Number of Units:*

Cancellation amount paid per Unit*

Cancellation Type:*

Forfeited Units

Units returned to a Public Company

Units returned to a Public Company – Court Order

Other

Please describe reason/type of Cancellation:*

Section Reference:*

Add another Unit Holder?*

Yes

Unit Holder Name:*

Inclusive of the Beneficial Owner.

Type of Units (Class & Price):*

Number of Units:*

Cancellation amount paid per Unit*

Cancellation Type:*

Forfeited Units

Units returned to a Public Company

Units returned to a Public Company – Court Order

Other

Please describe reason/type of Cancellation:*

Section Reference:*

If there are more than two Unit Holders, please provide details for any additional Unit Holders below.

Please provide all information requested for the first two Unit Holders above.

Conversion

Unit Holder Name:*

Inclusive of the Beneficial Owner.

Current Type of Units (Class & Price):*

Number of Units:*

New type of Units (Class & Price):*

Description of new Class of Units (rights attached to Units):*

Buy Back

Unit Holder Name:*

Inclusive of the Beneficial Owner.

Current Type of Units (Class & Price):*

Number of Units:*

Buy Back Amount per Unit:*

Buy Back Type:*

Proposed date for Buy Back Agreement to be entered into :*

Proposed date for passing the resolution to approve the Buy Back:*

Period of Buy Back from:*

Period of Buy Back to:*

Return of Capital

Unit Holder Name:*

Inclusive of the Beneficial Owner.

Type of Units (Class & Price):*

Number of Units:*

Capital Amount returned per Unit:*

Capital Reduction Type:*

Multiple Unit Holder Company

Single Unit Holder Company

Vesting of a Trust

For Vesting/Winding Up a Trust, please complete this Vesting a Trust webform.

Trust Ratification/Correction/Confirmation

Please select one:*

Ratification

Correction

Confirmation

What changes are required?*

Replacement Trust Deed

Note: The trustee should contact the person responsible for the preparation of the original trust deed, obtain details of the original instructions, and copies of the form of trust deed used by them, at the time. Together with such evidence of the terms of the trust as the trustee possesses, the trustee must then establish, as closely as is possible, the terms of the trust as they existed, at its creation. If this cannot be done a third-party standard deed which was used during that time will be used.

Have you discussed the risks with the client?*

Yes

Please discuss the risks with the client before proceeding with the form.

What type of Trust?*

Discretionary

Unit

Hybrid

Trust establishment date:*

Has the Deed been amended?*

Yes

What was the last date it was amended?*

Original Trustee:*

Company Name:*

Australian Company Number (ACN):*

Use ACN saved in CAS360?

Yes

Individual Name:*

Please provide full legal name, inclusive of any middle name(s).

Use address listed in XPM for this client?*

Yes

Address:*

Cannot be a Po Box

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Add another original trustee?*

Yes

Second Original Trustee:*

Company Name:*

Australian Company Number (ACN):*

Use ACN saved in CAS360?

Yes

Individual's Name:*

Please provide full legal name, inclusive of any middle name(s).

Use address listed in XPM for this client?*

Yes

Address:*

Cannot be a Po Box

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Discretionary Trust

Settlor full legal name:*

First Middle Last

Is the Settlor's address listed in XPM?*

Yes

Settlor Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Original settlement sum:*

Is the meeting address listed in XPM?*

Yes

Meeting Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Jurisdiction on estalblishment:*

Appointor full legal name:*

First Middle Last

Is the Apppintor's address listed in XPM?*

Yes

Appointor Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Alternative Appointor full legal name:*

First Middle Last

Is the alternative Appointor's address listed in XPM?*

Yes

Alternative Appointor's Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Please list primary beneficiaries:*

Provide full legal names, inclusive of any middle name(s).

Please provide any additional information here:

Unit Trust

Unit Holder Name:*

Please provide full legal name.

First Middle Last

Number of Units held:*

Class of Units:*

Amount paid per Unit:*

Amount unpaid per Unit:*

Input $0 if fully paid.

Would you like to add another Unit Holder?*

Yes

Second Unit Holder Name:*

Please provide full legal name.

First Middle Last

Number of Units held:*

Class of Units:*

Amount paid per Unit:*

Amount unpaid per Unit:*

Input $0 if fully paid.

If there are more Unit Holders to add, please list their details here.

Please list all the information requested for the first two Unit Holders listed above.

Additional Information:

Hybrid Trust

Settlor Name:*

Please provide full legal name:

First Middle Last

Is the Settlor's address listed in XPM?*

Yes

Settlor Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Original settlement sum ($):*

Is the meeting address listed in XPM?*

Yes

Meeting Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Jurisdiction on Establishment:*

Appointor Name:*

Please provide full legal name:

First Middle Last

Is the Appointor address listed in XPM?*

Yes

Appointor Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Alternative Appointor Name:*

Please provide full legal name:

First Middle Last

Is the alternative Appointor's address listed in XPM?

Yes

Alternative Appointor Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

List all Primary Beneficiaries:*

Please provide full legal names.

Unit Holder Name:*

Please provide full legal name:

First Middle Last

Number of Units held:*

Class of Units:*

Amount Paid per Unit:*

Amount unpaid per Unit:*

Please input $0 if fully paid.

Add another Unit Holder?*

Yes

Second Unit Holder Name:*

Please provide full legal name:

First Middle Last

Number of Units held:*

Class of Units:*

Amount Paid per Unit:*

Amount unpaid per Unit:*

Please input $0 if fully paid.

Add additional Unit Holder(s)?*

Yes

Additional Unit Holder details:*

Please provide all information as requested above for the first two unit holders:

Additional Information:

Effective Date of Transaction

Changes effective from:*

Same date as when change is processed

Specify date

Effective from this date:*

Relationship Check

Important Note: Please refer to this article from CAS 360 to learn how to create a People Group Report: https://support.cas360.com/hc/en-au/articles/360013143152-People-Group-Report. Please create the report for the main associated entities in question to see what it is related to.

Have you checked the relationships of the associated entities with the People Group Report?*

Yes

N/A

Note: If there are other forms that will relate to this change, please note that in the Additional Notes section under ‘Form Admin’, thank you.

Ignition Proposals & Recording Time

Do you want to send the client an Ignition Proposal for the change?*

Yes – I would like the Operations Team to prepare and send an Ignition Proposal. This is billed on acceptance.

No – A proposal does not need to be prepared and sent. This task will not be billed by the Operations Team.

If you have already filled out another webform with Ignition details, please advise that under ‘Reason for no Ignition Proposal’ below, and list the entities that the proposal includes.

Reason for no Ignition Proposal:*

Please link job where time can be recorded:*

Have you sent the client an Ignition Proposal for the change?

To request an Ignition proposal please see the Ignition Proposal Request Form, OR to create one yourself please refer to the Annual Service Agreement Procedure.

Please see this schedule in FYI Docs for the standard Aintree Group fees for this work.

Yes – It has been accepted and paid.

Yes – I have prepared and sent the proposal.

No – A proposal does not need to be sent.

Information required for Ignition Proposal Request

The proposal will be created under the billing entity attached to the client’s record in XPM. If XPM is incorrect please fill out a Client Records Update Request Form to update it and note that in the ‘Notes’ section below.
Please see this schedule in FYI Docs for the standard Aintree Group fees for this work.

Who will be the Signatory for the proposal?*

First Last

Quote Amount (excluding GST):*

Will the Ignition Proposal cover everything listed on this form that you’re submitting?*

Yes

Please list all services we will be providing:*

Does the Ignition Proposal need to cover additional entities?*

Yes

Please list all entity names to be included in the Scope of Work:*

Form Admin

Additional Notes:

Form completed by:*

First Last

Team Member Email:*

This will be used to send you a copy of the completed form once it has been approved by your nominated Partner.

Date completed:*

Partner to Review:*

Please select a Partner to review this form.

Please completed ALL required fields marked with a red asterisk BEFORE submitting this form for approval. Otherwise it causes issues for the next person in the process.

Team Members: Once you have completed all details in the form above and selected a Partner to review, please click “Submit to Partner for Approval” link below.

Partner Approval

To be completed by relevant Aintree Group partner only!

Once you have reviewed the form and confirmed all fields are correct, please fill in your details below and click “Approved” button.

Approved by:*

Date:*

Untitled

First Choice

Second Choice

Third Choice

Changes to Trust Details Form

Use this form to request changes to a Trust.

If you need to make changes to a Company, please click here to use this form instead.

"*" indicates required fields

Trust Name:*

List of required changes:*

Please tick all that apply.

Change of Trust Name

Change of Trustee

Change of Appointor

Change of Beneficiaries

Change of Unit Holders

Vesting of Trust

Ratification/Correction/Confirmation

Replacement Trust Deed

Confirm Karbon Work Item Set Up*

Please confirm the Karbon Work Item has been set up before completing this form. This is not required for Change of Address.

Work item is set up

Change of Trust Name

New Trust Name:*

Change of Trustee

Current Trustee:*

Company Name:*

This is for the current Company Trustee.

Australian Company Number (ACN):*

This is for the current Company Trustee.

Use ACN saved in CAS360?

Yes

Trustee Full Legal Name:*

This is for the current Individual Trustee.

First Middle Last

Use address listed in XPM for this client?*

Yes

Trustee Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is there another current Company Trustee?*

Yes

Company Name:*

This is for the second current Company Trustee.

Australian Company Number (ACN):*

This is for the second current Company Trustee.

Use ACN saved in CAS360?

Yes

Is there another current individual Trustee?*

Yes

Trustee Full Legal Name:*

This is for the second current Individual Trustee.

First Middle Last

Use address listed in XPM for this client?*

Yes

Trustee Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

New Trustee:*

Company Name:*

This is for the new Company Trustee.

Australian Company Number (ACN):*

This is for the new Company Trustee.

Use ACN saved in CAS360?

Yes

Is client Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Is this company in CAS360?*

Yes

Please list officeholders and directors:*

Trustee Full Legal Name:*

This is for the new Individual Trustee.

First Middle Last

Notify trustee of ID Verification*

Please confirm the new trustee has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The trustee has been notified

I will notify them

Use address listed in XPM for this client?*

Yes

Trustee Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Add another new Company Trustee?*

Yes

Add another new Individual Trustee?*

Yes

Full Legal Name:

This is for the second new Individual Trustee.

First Middle Last

Notify trustee of ID Verification*

Please confirm the new trustee has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The trustee has been notified

I will notify them

Company Name:*

This is for the second new Company Trustee.

Australian Company Number (ACN):*

This is for the second new Company Trustee.

Use ACN saved in CAS360?

Yes

Is client Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Is this company in CAS360?*

Yes

Please list officeholders and directors:*

Use address listed in XPM for this client?*

Yes

Trustee Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Change of Appointor

Current Appointor:*

Company Name:*

Please provide company name for the current Appointor.

Australian Company Number (ACN):*

Please provide ACN for the current Appointor.

Full Legal Name:*

Please provide legal name for the current Appointor.

First Middle Last

Use address listed in XPM for this client?*

Yes

Appointor Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is there another current individual Appointor?*

Yes

Full Legal Name:*

Please provide legal name for the second current Appointor.

First Middle Last

Is there another current company Appointor?*

Yes

Company Name:*

Please provide company name for the second current Appointor.

Australian Company Number (ACN):*

Please provide ACN for the second current Appointor.

Use ACN saved in CAS360?

Yes

Use address listed in XPM for this client?*

Yes

Appointor Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

New Appointor:*

Full Legal Name:*

Please provide the full legal name of the new Individual Appointor.

First Middle Last

Notify appointor of ID Verification*

Please confirm the new appointor has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The trustee has been notified

I will notify them

Company Name:*

Please provide the company name of the new Appointor.

Australian Company Number (ACN):*

Please provide the ACN of the new Appointor.

Use ACN saved in CAS360?

Yes

Use address listed in XPM for this client?*

Yes

Appointor Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Add another new Appointor?*

Yes

Second new Appointor:*

Full Name:*

Please provide the full legal name of the second new Individual Appointor.

First Middle Last

Notify appointor of ID Verification*

Please confirm the new appointor has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The trustee has been notified

I will notify them

Company Name:*

Please provide the company name of the second new Company Appointor.

Australian Company Number (ACN):*

Please provide the ACN of the second new Company Appointor.

Use ACN saved in CAS360?

Yes

Use address listed in XPM for this client?*

Yes

Appointor Address:*

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Change of Beneficiaries

Would you like to add or remove beneficiaries?*

Please select all that apply.

Add

Remove

Adding Beneficiaries

Name of Beneficiary to Add:*

Please provide the full legal name of the beneficiary you wish to add:

First Middle Last

Notify beneficiary of ID Verification*

Please confirm the new beneficiary has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The trustee has been notified

I will notify them

Use address listed in XPM for this client?*

Yes

Residential Address:

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is this beneficiary's Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Add another beneficiary?*

Yes

Name of second Beneficiary to add:*

Please provide the full legal name of the second beneficiary you wish to add:

First Middle Last

Notify beneficiary of ID Verification*

Please confirm the new beneficiary has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The trustee has been notified

I will notify them

Use address listed in XPM for this client?*

Yes

Residential Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is this beneficiary's Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Removing Beneficiaries

Name of Beneficiary to Remove:*

Please provide the full legal name of the beneficiary you wish to remove:

First Middle Last

Use address listed in XPM for this client?*

Yes

Residential Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is this beneficiary's Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Remove another Beneficiary?*

Yes

Name of Beneficiary to remove:*

Please provide the full legal name of the second beneficiary you wish to remove:

First Middle Last

Use address listed in XPM for this client?*

Yes

Residential Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is this beneficiary's Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Change of Unit Holders

Select type of transaction:*

Allotment

Transfer

Change to Amounts Paid

Consolidation

Subdivision

Redemption

Cancellation

Conversion

Buy Back

Return of Capital

Allotment

Type of Unit Holder:*

Company Name:*

Australian Company Number (ACN):*

Use ACN saved in CAS360?

Yes

Full Legal Name:*

First Middle Last

Notify unit holder of ID Verification*

Please confirm the new unit holder has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The unit holder has been notified

I will notify them

Use address listed in XPM for client?*

Yes

Unit Holder Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Are these Units beneficially held?*

Will the Unit Holder hold these shares in their own name?

Yes

Beneficial Owner Name:*

Is the Unit Holder's Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Number of Units:*

Price per Unit:*

Add another Unit Holder?*

Yes

Type of Unit Holder:*

Company Name:*

Australian Company Number (ACN):*

Use ACN saved in CAS360?

Yes

Full Legal Name:*

First Middle Last

Notify unit holder of ID Verification*

Please confirm the new unit holder has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The unit holder has been notified

I will notify them

Is second Unit Holder's address listed in XPM?*

Yes

Second Unit Holder Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Are these Units beneficially held?*

Will the Unit Holder hold these shares in their own name?

Yes

Beneficial Owner Name:*

Is the second Unit Holder's Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Number of Units:*

Price per Unit:*

If there are more than two Unit Holders, please provide details for any additional Unit Holders below.

Please provide all information requested for the first two Unit Holders above.

Transfer

Transfer from (Unit Holder's Legal Name):*

Inclusive of the beneficial owner.

Transfer to (Unit Holder's Legal Name):*

Inclusive of the beneficial owner.

Is the new Unit Holder currently in CAS360?*

Yes

Type of Unit Holder:*

Company Name:*

Australian Company Number (ACN):*

Office-Holders:*

Please use the office-Holders’ full legal names.

If there is more than one Director, at least two names should be listed.

Full Legal Name:*

First Middle Last

Notify unit holder of ID Verification*

Please confirm the new unit holder has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The unit holder has been notified

I will notify them

Use address listed in XPM for client?*

Yes

Unit Holder Address:*

Please provide address for the new Unit Holder.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is the Unit Holder's Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Number of Units:*

Price per Unit:*

Changes to Amounts Paid

Please note, this change will apply to all Unit Holders.

Type of Units (Class & Price):*

New amount paid per Unit:*

Consolidation

Consolidation reduces the number of units, and increases the price of each unit, the total value of units remains unchanged.

Type of Units (Class & Price):*

Current Number of Units:*

New amount paid per Unit after Consolidation:*

Number of Units after Consolidation:*

Subdivision

Subdivision increases the number of units, and decreases the price of each unit, the total value of units remains unchanged.

Type of Units (Class & Price):*

Current Number of Units:*

New amount paid per Unit after Subdivision:*

Number of Units after Subdivision:*

Redemption

Redemption means that the par value is paid back to the purchaser of the units, total value and amount of units are reduced.

Unit Holder Name:*

Inclusive of the Beneficial Owner.

Type of Units (Class & Price):*

Number of Units:*

Redemption amount paid per Unit*

Redemption Type:*

Redeemed from Company Profits

Redeemed from Unit Issue Proceeds

Add a second Unit Holder?*

Yes

Unit Holder Name:*

Inclusive of the Beneficial Owner.

Type of Units (Class & Price):*

Number of Units:*

Redemption amount paid per Unit*

Redemption Type:*

Redeemed from Company Profits

Redeemed from Unit Issue Proceeds

If there are more than two Unit Holders, please provide details for any additional Unit Holders below.

Please provide all information requested for the first two Unit Holders above.

Cancellation

Unit Holder Name:*

Inclusive of the Beneficial Owner.

Type of Units (Class & Price):*

Number of Units:*

Cancellation amount paid per Unit*

Cancellation Type:*

Forfeited Units

Units returned to a Public Company

Units returned to a Public Company – Court Order

Other

Please describe reason/type of Cancellation:*

Section Reference:*

Add another Unit Holder?*

Yes

Unit Holder Name:*

Inclusive of the Beneficial Owner.

Type of Units (Class & Price):*

Number of Units:*

Cancellation amount paid per Unit*

Cancellation Type:*

Forfeited Units

Units returned to a Public Company

Units returned to a Public Company – Court Order

Other

Please describe reason/type of Cancellation:*

Section Reference:*

If there are more than two Unit Holders, please provide details for any additional Unit Holders below.

Please provide all information requested for the first two Unit Holders above.

Conversion

Unit Holder Name:*

Inclusive of the Beneficial Owner.

Current Type of Units (Class & Price):*

Number of Units:*

New type of Units (Class & Price):*

Description of new Class of Units (rights attached to Units):*

Buy Back

Unit Holder Name:*

Inclusive of the Beneficial Owner.

Current Type of Units (Class & Price):*

Number of Units:*

Buy Back Amount per Unit:*

Buy Back Type:*

Proposed date for Buy Back Agreement to be entered into :*

Proposed date for passing the resolution to approve the Buy Back:*

Period of Buy Back from:*

Period of Buy Back to:*

Return of Capital

Unit Holder Name:*

Inclusive of the Beneficial Owner.

Type of Units (Class & Price):*

Number of Units:*

Capital Amount returned per Unit:*

Capital Reduction Type:*

Multiple Unit Holder Company

Single Unit Holder Company

Vesting of a Trust

For Vesting/Winding Up a Trust, please complete this Vesting a Trust webform.

Trust Ratification/Correction/Confirmation

Please select one:*

Ratification

Correction

Confirmation

What changes are required?*

Replacement Trust Deed

Have you discussed the risks with the client?*

Yes

Please discuss the risks with the client before proceeding with the form.

What type of Trust?*

Discretionary

Unit

Hybrid

Trust establishment date:*

Has the Deed been amended?*

Yes

What was the last date it was amended?*

Original Trustee:*

Company Name:*

Australian Company Number (ACN):*

Use ACN saved in CAS360?

Yes

Individual Name:*

Please provide full legal name, inclusive of any middle name(s).

Use address listed in XPM for this client?*

Yes

Address:*

Cannot be a Po Box

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Add another original trustee?*

Yes

Second Original Trustee:*

Company Name:*

Australian Company Number (ACN):*

Use ACN saved in CAS360?

Yes

Individual's Name:*

Please provide full legal name, inclusive of any middle name(s).

Use address listed in XPM for this client?*

Yes

Address:*

Cannot be a Po Box

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Discretionary Trust

Settlor full legal name:*

First Middle Last

Is the Settlor's address listed in XPM?*

Yes

Settlor Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Original settlement sum:*

Is the meeting address listed in XPM?*

Yes

Meeting Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Jurisdiction on estalblishment:*

Appointor full legal name:*

First Middle Last

Is the Apppintor's address listed in XPM?*

Yes

Appointor Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Alternative Appointor full legal name:*

First Middle Last

Is the alternative Appointor's address listed in XPM?*

Yes

Alternative Appointor's Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Please list primary beneficiaries:*

Provide full legal names, inclusive of any middle name(s).

Please provide any additional information here:

Unit Trust

Unit Holder Name:*

Please provide full legal name.

First Middle Last

Number of Units held:*

Class of Units:*

Amount paid per Unit:*

Amount unpaid per Unit:*

Input $0 if fully paid.

Would you like to add another Unit Holder?*

Yes

Second Unit Holder Name:*

Please provide full legal name.

First Middle Last

Number of Units held:*

Class of Units:*

Amount paid per Unit:*

Amount unpaid per Unit:*

Input $0 if fully paid.

If there are more Unit Holders to add, please list their details here.

Please list all the information requested for the first two Unit Holders listed above.

Additional Information:

Hybrid Trust

Settlor Name:*

Please provide full legal name:

First Middle Last

Is the Settlor's address listed in XPM?*

Yes

Settlor Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Original settlement sum ($):*

Is the meeting address listed in XPM?*

Yes

Meeting Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Jurisdiction on Establishment:*

Appointor Name:*

Please provide full legal name:

First Middle Last

Is the Appointor address listed in XPM?*

Yes

Appointor Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Alternative Appointor Name:*

Please provide full legal name:

First Middle Last

Is the alternative Appointor's address listed in XPM?

Yes

Alternative Appointor Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

List all Primary Beneficiaries:*

Please provide full legal names.

Unit Holder Name:*

Please provide full legal name:

First Middle Last

Number of Units held:*

Class of Units:*

Amount Paid per Unit:*

Amount unpaid per Unit:*

Please input $0 if fully paid.

Add another Unit Holder?*

Yes

Second Unit Holder Name:*

Please provide full legal name:

First Middle Last

Number of Units held:*

Class of Units:*

Amount Paid per Unit:*

Amount unpaid per Unit:*

Please input $0 if fully paid.

Add additional Unit Holder(s)?*

Yes

Additional Unit Holder details:*

Please provide all information as requested above for the first two unit holders:

Additional Information:

Effective Date of Transaction

Changes effective from:*

Same date as when change is processed

Specify date

Effective from this date:*

Relationship Check

Have you checked the relationships of the associated entities with the People Group Report?*

Yes

N/A

Note: If there are other forms that will relate to this change, please note that in the Additional Notes section under ‘Form Admin’, thank you.

Ignition Proposals & Recording Time

Do you want to send the client an Ignition Proposal for the change?*

Yes – I would like the Operations Team to prepare and send an Ignition Proposal. This is billed on acceptance.

No – A proposal does not need to be prepared and sent. This task will not be billed by the Operations Team.

If you have already filled out another webform with Ignition details, please advise that under ‘Reason for no Ignition Proposal’ below, and list the entities that the proposal includes.

Reason for no Ignition Proposal:*

Please link job where time can be recorded:*

Have you sent the client an Ignition Proposal for the change?

Yes – It has been accepted and paid.

Yes – I have prepared and sent the proposal.

No – A proposal does not need to be sent.

Information required for Ignition Proposal Request

Who will be the Signatory for the proposal?*

First Last

Quote Amount (excluding GST):*

Will the Ignition Proposal cover everything listed on this form that you’re submitting?*

Yes

Please list all services we will be providing:*

Does the Ignition Proposal need to cover additional entities?*

Yes

Please list all entity names to be included in the Scope of Work:*

Form Admin

Additional Notes:

Form completed by:*

First Last

Team Member Email:*

This will be used to send you a copy of the completed form once it has been approved by your nominated Partner.

Date completed:*

Partner to Review:*

Please select a Partner to review this form.

Please completed ALL required fields marked with a red asterisk BEFORE submitting this form for approval. Otherwise it causes issues for the next person in the process.

Team Members: Once you have completed all details in the form above and selected a Partner to review, please click “Submit to Partner for Approval” link below.

Partner Approval

To be completed by relevant Aintree Group partner only!

Once you have reviewed the form and confirmed all fields are correct, please fill in your details below and click “Approved” button.

Approved by:*

Date:*

Untitled

First Choice

Second Choice

Third Choice

Changes to Trust Details Form

Change of Trust Name

Change of Trustee

Change of Appointor

Change of Beneficiaries

Adding Beneficiaries

Removing Beneficiaries

Change of Unit Holders

Allotment

Transfer

Changes to Amounts Paid

Consolidation

Subdivision

Redemption

Cancellation

Conversion

Buy Back

Return of Capital

Vesting of a Trust

Trust Ratification/Correction/Confirmation

Replacement Trust Deed

Discretionary Trust

Unit Trust

Hybrid Trust

Effective Date of Transaction

Relationship Check

Ignition Proposals & Recording Time

Information required for Ignition Proposal Request

Form Admin

Partner Approval

Changes to Trust Details Form

Change of Trust Name

Change of Trustee

Change of Appointor

Change of Beneficiaries

Adding Beneficiaries

Removing Beneficiaries

Change of Unit Holders

Allotment

Transfer

Changes to Amounts Paid

Consolidation

Subdivision

Redemption

Cancellation

Conversion

Buy Back

Return of Capital

Vesting of a Trust

Trust Ratification/Correction/Confirmation

Replacement Trust Deed

Discretionary Trust

Unit Trust

Hybrid Trust

Effective Date of Transaction

Relationship Check

Ignition Proposals & Recording Time

Information required for Ignition Proposal Request

Form Admin

Partner Approval

Connect