Changes to SMSF Details

Changes to SMSF Details Form

Use this form to request changes to a SMSF. Please fill out this form in AN INCOGNITO BROWSER TAB!

If you need to make changes to a Company, please click here to use this form instead.
If you need to make changes to a Trust, please click here to use this form instead.

"*" indicates required fields

SMSF Name:*

Please select changes that need to be made to this SMSF:*

Please select all that apply. The form will provide you with the necessary fields based on your response. More than one option can be selected.

Add Member

Remove Member

Member Rollover In

Member Rollover Out

Change Trustee

Deed Upgrade

Wind Up SMSF

Confirm Karbon Work Item Set Up*

Please confirm the Karbon Work Item has been set up before completing this form. This is not required for Change of Address.

Work item is set up

Add Member

Full Legal Name:*

First Middle Last

Notify new member of ID Verification*

Please confirm the new member has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The member has already been notified

I will notify them

Is the new member's contact details saved in XPM?*

Including email address and mobile number.

Yes

Email*

Phone*

Is the new member's details saved in CAS360?*

Including Date of Birth, Place of Birth and Residential Address.

Yes

Date of Birth:*

Place of Birth:*

Town State Country

Residential Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is the new Member's TFN saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Should this new Member be a Company Director and Shareholder of the Corporate Trustee?*

Yes

Please also fill out Change Company Details Form.

What is the rule or clause allowing the addition of a new member (Please Review Deed)?*

Type of Rule:*

Would you like to add another new Member?*

Yes

Add Second New Member

Full Legal Name:*

This is for the second New Member.

First Middle Last

Notify second new member of ID Verification*

Please confirm the new member has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The member has already been notified

I will notify them

Is the second new member's contact details saved in XPM?*

Including email address and phone number?

Yes

Email*

Phone*

Is the second new member's details saved in CAS360?*

Including Date of Birth, Place of Birth and Residential Address.

Yes

Date of Birth:*

Place of Birth:*

Town State Country

Residential Address:

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is the new Member's TFN saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Should this new Member be a Company Director and Shareholder of the Corporate Trustee?*

Yes

Please also fill out Change Company Details Form.

What is the rule or clause allowing the addition of a new member (Please Review Deed)?*

Type of Rule:*

Does the ABR need to be updated to reflect the new member changes?*

Yes

Remove Member

Member Name:*

First Middle Last

What is the rule or clause dealing with membership? (Please Review Deed)*

Type of Rule:*

What is the rule or clause allowing the removal of a new member (Please Review Deed)?*

Type of Rule:*

Reason for cessation of membership:*

Should they be removed as a company director and shareholder of the corporate trustee?*

Yes

N/A

Please also fill out Change Company Details Form.

Would you like to remove another Member?*

Yes

Remove Second Member

Member Name:*

First Middle Last

What is the rule or clause dealing with membership? (Please Review Deed)*

Type of Rule:*

What is the rule or clause allowing the removal of a new member (Please Review Deed)?*

Type of Rule:*

Reason for cessation of membership:*

Should they be removed as a company director and shareholder of the corporate trustee?*

Yes

N/A

Please also fill out Change Company Details Form.

Does the ABR need to be updated to reflect the new member changes?*

Yes

Member Rollover In

Member Name:*

First Middle Last

What is the rule or clause allowing acceptance of rollover? (Please Review Deed)*

Type of Rule:*

Transferring Fund Name:*

Name of Super Fund that has transferred the rollover monies to the SMSF.

Rollover Amount:*

Make sure the effective date chosen at the bottom of this form is the date the monies was received by the fund.

Member Rollover Out

Member Name:*

First Middle Last

What is the rule or clause allowing rollover to be transferred? (Please Review Deed)*

Type of Rule:*

Rollover Benefit Type:*

Nominated Super Fund Type:*

Transferring Fund Name:*

Name of Super Fund that the rollover is being transferred to.

Full or Partial Rollover?*

Full

Partial

Rollover Amount:*

Cash Rollover or In-Specie Transfer?*

Cash Rollover

In-Specie Transfer

Make sure the effective date chosen at this bottom of this form is the date the rollover is being transferred by the fund (as reported using SuperStream).

Change Trustee:

What is the last amendment date?

Please input N/A if it hasn’t been amended.

Current Trustee:*

Trustee Full Legal Name:*

This is for the current Trustee.

First Middle Last

Company Name*

This is for the current Company Trustee.

Is this company in CAS360?*

Yes

Australian Company Number:*

This is for the current Company Trustee.

Please list officeholders and directors:*

Use address listed in XPM for this client?*

Yes

Trustee Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Is there another current Individual Trustee?*

Yes

Trustee Full Legal Name:*

This is for the current Trustee.

First Middle Last

Is there another current Company Trustee?*

Yes

Company Name*

This is for the current Company Trustee.

Is this company in CAS360?*

Yes

Australian Company Number (ACN):*

This is for the current Company Trustee.

Please list officeholders and directors:

Use address listed in XPM for this client?**

Yes

Trustee Address:*

This cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

New Trustee Details

New Trustee Type:*

Trustee Full Name:*

This is for the newIndividual Trustee.

First Middle Last

Notify new trustee of ID Verification*

Please confirm the new member has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The new trustee has already been notified

I will notify them

Are all the new trustee details saved in XPM?*

Including email address, mobile and date of birth?

Yes

Email*

Phone*

Date of Birth:*

Company Name:*

This is for the new Company Trustee.

Is Company in CAS360?*

Yes

Australian Company Number (ACN):*

This is for the new Company Trustee.

Please list officeholders and directors:*

Is client Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Use address listed in XPM?*

Yes

Trustee Address:*

Cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Add second new Company Trustee?*

Yes

Company Name:*

This is for the second new Company Trustee.

Is second new Company Trustee in CAS360?*

Yes

Australian Company Number (ACN):*

This is for the second new Company Trustee.

Please list officeholders and directors:*

Add second new Individual Trustee?*

Yes

Trustee Full Name:*

This is for the newIndividual Trustee.

First Middle Last

Notify new trustee of ID Verification*

Please confirm the new member has been notified that they will need to provide identification, as per new regulations. Refer to this article for information.

The new trustee has already been notified

I will notify them

Are all the new trustee details saved in XPM?*

Including email address, phone number and date of birth.

Yes

Email*

Phone*

Date of Birth:*

Is Tax File Number (TFN) saved in XPM?*

Yes

Please input TFN in this FYI File Note and tag the Compliance and Client Services Administrator in the comments. Please put the TFN in the actual file note and NOT in the comments!!

Use address listed in XPM for client?*

Yes

Second New Trustee Address:

Cannot be a PO Box.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Are all new members listed in SF360?*

Yes

Please tick “Add Member” in the Please select changes that need to be made to this SMSF field at the top of this webform and complete the Add Member section for missing members.

Deed Upgrade:

What is the rule of clause allowing the deed upgrade? (Please review Deed)

Type of Rule:*

Is this Trust Deed being upgraded for QROPS purposes?*

Yes

Important Note

A transfer of pension benefits from the UK to an overseas superannuation fund will be tax free only if the overseas superannuation fund is considered to be a “Qualifying Recognised Overseas Pension Scheme” (QROPS). For further information, visit the ATO website.

Date the Fund was Established:*

Has the original Trust Deed been amended previously?*

Yes

How many times has the Trust Deed been amended?*

Please list the full names of the current Members:*

Wind Up SMSF

Decision to wind up the Fund:*

Rule or Clause number to wind up SMSF?*

Rule or Clause?*

Are any benefits required to be paid out?*

Yes

Number of members with benefit payments:*

Member #1 Full Name:*

First Middle Last

Instructed benefit payment?*

Amount of benefit transferred out?*

Member #2 Full Name:*

First Middle Last

Instructed benefit payment?*

Amount of benefit transferred out?*

Member #3 Full Name:*

First Middle Last

Instructed benefit payment?*

Amount of benefit transferred out?*

Member #4 Full Name:*

First Middle Last

Instructed benefit payment?*

Amount of benefit transferred out?*

Member #5 Full Name:*

First Middle Last

Instructed benefit payment?*

Amount of benefit transferred out?*

Member #6 Full Name:*

First Middle Last

Instructed benefit payment?*

Amount of benefit transferred out?*

Has the final tax return been lodged?*

Yes

Final Tax Return will be lodged at EOFY

Please confirm that ALL outstanding lodgements besides this year's Income Tax Return have been lodged.*

You can only select “Final Tax Return will be lodged at EOFY” if the only outstanding lodgement for this entity is the Income Tax Return.

Yes

Please lodge the final tax return before winding down this trust.

You can click “save form” at the bottom of this form to come back to your checklist later.

Please ensure there are no outstanding lodgements before continuing application.

You can click “save form” at the bottom of this form to come back to your checklist later.

I have checked all applicable registrations have been cancelled.*

E.g. GST, PAYG Withholding, ABN, WorkCover, Payroll Tax.

Yes – All of the applicable registrations have been cancelled.

No – Please save this form and continue once they have been cancelled.

No – But I have submitted the form to Compliance Administrator to cancel registrations.

Please save this form and complete the Client Registration Update Form first.

Please confirm you have cancelled all of the following applicable registrations: GST, PAYG Withholding, ABN, WorkCover & Payroll Tax*

Yes – Thanks for confirming, this makes admin’s life much easier.

No – Please save this form and continue once they have been cancelled.

Does the Superannuation Fund have a corporate trustee?*

Yes

Does the Corporate Trustee need to be de-registered?*

Yes

Is this company in CAS360 as a client?*

Yes

Please also complete the Change Company Details Form.

Do we need to add them to CAS360 as a client?*

Yes

Company Name:*

Australian Company Number (ACN):*

Officeholder Name:*

The client will need to de-register the company with ASIC themselves. Please notify the Manager.

Does the company purpose need to change from a special purpose company?*

Yes

Please also complete the Change Company Details Form.

Changes Effective From:*

Same date as when change is processed

Select a specific date

Changes Effective From:*

Additional Notes:

Ignition Proposals & Recording Time

Do you want to send the client an Ignition Proposal for the change?*

Yes – I would like the Operations Team to prepare and send an Ignition Proposal. This is billed on acceptance.

No – A proposal does not need to be prepared and sent. This task will not be billed by the Operations Team.

If you have already filled out another webform with Ignition details, please advise that under ‘Reason for no Ignition Proposal’ below, and list the entities that the proposal includes.

Have you sent the client an Ignition Proposal for the change?

To request an Ignition proposal please see the Ignition Proposal Request Form, OR to create one yourself please refer to the Annual Service Agreement Procedure.

Please see this schedule in FYI Docs for the standard Aintree Group fees for this work.

Yes – It has been accepted and paid.

Yes – I have prepared and sent the proposal.

No – A proposal does not need to be sent.

Reason for no Ignition Proposal:*

Please link job where time can be recorded:*

Information required for Ignition Proposal Request

The proposal will be created under the billing entity attached to the client’s record in XPM. If XPM is incorrect please fill out a Client Records Update Request Form to update it and note that in the ‘Notes’ section below.
Please see this schedule in FYI Docs for the standard Aintree Group fees for this work.

Who will be the Signatory for the proposal?*

First Last

Quote Amount (excluding GST):*

Will the Ignition Proposal cover everything listed on this form that you’re submitting?*

Yes

Please list all services we will be providing:*

Does the Ignition Proposal need to cover additional entities?*

Yes

Please list all entity names to be included in the Scope of Work:*

Form Admin

Form completed by:*

First Last

Team Member Email:*

This will be used to send you a completed copy of the form once it is approved by your nominated Partner.

Partner to review:*

Please select a Partner to review this form. Once you have completed all details in the form above and selected a Partner to review, please click “Submit to Partner for Approval” link below.

Please completed ALL required fields marked with a red asterisk BEFORE submitting this form for approval. Otherwise it causes issues for the next person in the process.

Partner Review & Approval:

To be completed by relevant Aintree Group partner only!
Once you have reviewed the form and confirmed all fields are correct, please fill in your details below and click “Approved” button.

Approved by:*

Date:*